Workplace Coordinator

About our client
Our client is a large, well-established New Zealand organisation. They work with customers, communities and partners across the country, and health, safety and wellbeing come first in everything they do. Their Wellington CBD office is a busy, multi-tenant workplace, and they’re creating a new role to look after it.

About the role
This is a newly created role, and our client needs someone to come in and own it. You’ll take charge of how their Wellington CBD workplace runs day to day, and decide how to do it better. You’ll lead one receptionist and be supported by experienced facilities colleagues as you build your knowledge.

• Own the day-to-day running of the Wellington CBD workplace
• Coordinate contractors, including their access, inductions and on-site expectations
• Be the go-to contact for building issues such as HVAC, and keep occupants updated until they’re resolved
• Set up better ways of working, from key and access card management to parcel handling
• Lead the receptionist, and keep the reception area professional and well organised

About you
You don’t need to have done it all. You’ll have a solid foundation in the basics and the drive to grow into the rest.

• Experience coordinating contractors or service providers
• Reception or front-of-house experience in a corporate setting
• Experience supporting large numbers of people in a busy workplace
• You’re a clear communicator who keeps people informed
• You take ownership and set up better ways of working

Facilities experience is helpful, but it’s not essential. Previous people management isn’t required.

What’s in it for you

• Build it your way: It’s a new role. You’ll define how it works and make it your own.
• Real ownership: You’ll take charge of a whole building, not just a desk.
• A genuine step up: It’s a chance to extend your reception career, with your first opportunity to lead a team member.
• Make your mark: You’ll improve how the building works and leave it better than you found it.
• Learn with support: You’ll build facilities management knowledge, with backing from experienced facilities colleagues.

How to apply
Click “Apply” and send your CV, along with a few lines on why this role interests you.