Workplace Experience Coordinator

Who you are

• 1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environment
• Strong organization skills, attention to detail, and dependable follow-through
• Ability to manage multiple competing priorities and make sound day-to-day decisions independently
• Strong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactively
• A warm, approachable, and trusted in-person presence
• Curiosity about AI tools and willingness to use them to improve daily work
• Ability to work in person in the Denver hub consistently, based on the needs of the role
• Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!

What the job involves

• We’re looking for a part-time Workplace Experience Coordinator (20-30 hours per week) to serve as the primary on-site workplace lead for our Denver hub
• This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running each day smoothly
• You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way
• You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care
• You will own day-to-day office operations for the Denver hub within an established operating rhythm. Office readiness and operational reliability come first. Here's what you'll own:
• Office readiness: Keep the office organized, stocked, clean, and ready to support the team each day
• Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors
• Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time
• Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through
• Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials
• Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed
• Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date
• Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority
• New hire setup: Own in-office onboarding execution, including desk setup, day-one readiness, and smooth handoff into the office environment
• Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready
• Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs
• Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up
• Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise

Benefits

• Stock Options
• Paid parental leave
• Generous paid time off options
• Offsites, customer days & social events
• Work from Anywhere Month
• Medical, dental, and vision insurance
• 401(k) matching program
• Pre-tax commuter benefits
• Snacks + lunch on us at hub offices
• MasterClass at Work for ongoing learning
• Group health benefits coverage
• Group RRSP with employer match + TFSA
• Snacks + lunch on us at hub offices
• MasterClass at Work for ongoing learning