Workplace Experience Coordinator

Our Mission: To Be Bold and Impactful Emesent is a world leader in drone autonomy, LiDAR mapping, and data analytics. Our vision is to autonomously map the inaccessible. Founded in 2018, with deep connections to Australia's globally recognised CSIRO, we have established ourselves worldwide with a reputation for delivering high-quality data capture in the mining, infrastructure, survey, and mapping industries. Our team of 100+ roboticists, engineers, and business development experts work side-by-side to deliver revolutionary efficiency, safety, and operational insights to our customers.

Our flagship product, Hovermap, is a smart mobile scanning unit that combines advanced collision avoidance and autonomous flight technologies to map hazardous and GPS-denied environments. Its award-winning technology utilises innovative hardware, advanced algorithms, and machine learning to automate the collection and analysis of the physical world. Equally capable above ground or underground, indoors, or out, Hovermap is a complete mobile LiDAR mapping solution. Hovermap is uniquely versatile, it can be backpack, drone, or vehicle-mounted to map challenging, inaccessible areas, enabling our customers to gain insights that were not possible before.

With multiple applications across several industries and a rapidly growing customer base, Hovermap and our other solutions are being used commercially for various applications by enterprise customers around the world.

The Opportunity: Join a growing, people-focused team as a Workplace Experience Coordinator, where you’ll play a key role in creating a welcoming, connected and positive workplace culture. You’ll coordinate events, employee experiences, onboarding, recognition initiatives and internal communications, while supporting the wider People & Culture team.

This is a great opportunity for someone who is organised, proactive and genuinely enjoys bringing people together and making the workplace a great place to be . For the right candidate, there is flexibility to consider a part-time arrangement. Key Responsibilities: Events and Culture

• Build and maintain an events calendar covering team lunches, celebrations, town halls, all-hands, and wellbeing activities, with hybrid and remote-friendly formats
• Coordinate awareness events such as Pride Month, Movember, and R U OK? Day, including promotion and participation tracking
• Support employee groups and interest communities with scheduling, budget, and communications
• Back up for Office Manager when she is on leave
• Answering admin phone calls and greeting visitors

Recognition and Employee Moments

• Organise flowers and gifts for milestones such as a new baby or illness
• Purchase and distribute gift cards for staff awards and end-of-year gifts
• Maintain a simple record of recognition given, so it is consistent and fair across teams

Onboarding and Social Connection

• Coordinate with HR, IT, and finance so joiner tasks are completed before day one
• Plan team socials that include remote and hybrid staff

Internal Communications

• Share culture and events updates through Slack/Teams and newsletters
• Keep the events calendar visible and current for all staff

People Team Support

• Support ad hoc projects across the office and People functions
• Provide general People admin support as agreed with the Director People & Culture
• Gather feedback after events and onboarding, and summarise themes for the People team

Safety Training and Readiness (tracking only)

• Track training and certification expiry for First Aid Officers, Fire Wardens, and Mental Health First Aiders
• Maintain the contact list for each role and keep it current as people join or leave
• Schedule fire and evacuation drills with the Office Manager and building management

About You This position will suit a proactive professional. You will enjoy connecting with people, contributing to a positive culture and the social aspects of a small business!

• Previous experience in similar position or happy to learn
• Strong organisational and time management skills
• A proactive approach and willingness to take ownership
• Excellent written and verbal communication skills
• Strong attention to detail
• Confidence managing multiple priorities in a busy environment
• Intermediate to advanced Microsoft Office skills
• A positive, professional and team-focused approach

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.