Workplace Facilities Coordinator

Inclusively is partnering with a global professional services company to hire a Workplace Facilities Coordinator. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY

Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).

Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and ve terans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.

Key Responsibilities:

Light Carpentry & Maintenance

• Perform basic carpentry repairs such as tightening loose hinges, fixing cabinet doors, patching minor wall damage, and replacing worn hardware
• Assemble and disassemble office furniture as needed and assist with minor touch-up painting and surface repairs
• Hang light artwork and replace wall and low voltage light fixtures
• Support vendor escort for scheduled repairs and ensure the scope of work is completed to standard
• Coordinate building engineering work and repairs when needed
• Maintain tools and equipment in good working condition
• Track furniture inventory and support furniture-related requests as needed

Events & Space Setup

• Review the daily BEO and execute all conference room and event space setups accordingly
• Move and reorganize major conference and event spaces including heavy furniture lifting and reconfiguration
• Greet and walk vendors into the space, ensure they understand the scope of work, and confirm all tasks are completed to standard
• Coordinate building trash pickup and cleaning schedules with the appropriate teams

Cleaning, Sanitation & Supply Management

• Maintain cleanliness and sanitation across all kitchen areas, including washing dishes, wiping down countertops, sinks, and dish areas throughout the day and after catered events
• Vacuum all carpeted areas, rugs, and upholstered surfaces on a regular schedule and as needed
• Clean and sanitize restrooms throughout the day; conduct regular checks with particular attention to large event spaces and employee common areas
• Dispose of trash, replace liners, and restock supplies (soap, paper towels, toilet paper) across restrooms, pantries, and common areas; notify management when inventory is low
• Support the ordering and restocking of office and cleaning supplies across restrooms, pantries, and first aid kits
• Monitor supply levels and flag low inventory to management in a timely manner

Safety Hazard Documentation & Reporting

• Conduct routine walkthroughs to proactively identify safety hazards including spills, damaged flooring, broken furniture, exposed wiring, and blocked exits
• Document all identified hazards with location, description, date, time, and photographic evidence where applicable, and submit reports through the facilities ticketing system
• Place appropriate signage to alert staff and visitors of hazards until resolved and follow up to confirm timely resolution
• Maintain a hazard log, contribute to monthly safety reporting, and adhere to all OSHA and company health and safety guidelines

General

• Support other Workplace team members as needed
• Support ad hoc Workplace Facilities projects as they arise
• Maintain a professional and helpful presence throughout the office at all times
• Ability to lift up to 50 lbs and remain active throughout the shift

Basic Qualifications:

• Minimum of 2 years of experience in facilities, maintenance, janitorial, or housekeeping

Preferred Skills:

• Basic carpentry skills with hands-on experience using hand and power tools (drill, screwdriver, hammer, level); formal or vocational training in carpentry or a related trade is a plus
• Knowledge of proper sanitation, hygiene practices, and safe handling of cleaning chemicals
• Ability to identify, document, and report workplace safety hazards; familiarity with OSHA standards is a plus
• F-01 Citywide Fire Guard for Impairment certification is a plus
• Experience using facilities or ticketing management system (e.g., ServiceNow) preferred
• Comfortable reading basic floor plans or work orders

Professional Skills:

• Strong written communication skills for accurate hazard documentation and reporting
• Reliable, punctual, detail-oriented, and able to work independently with minimal supervision
• Professional and respectful demeanor in a shared office environment

Hourly Salary Range - $21.39 to $49.57