Workplace Management Associate

Job Summary

The Workplace Management Associate is responsible for supporting the day-to-day administrative and workplace operations of the organization to ensure a safe, organized, and efficient work environment. This role provides operational support across office facilities, company assets, employee services, fleet management, vendor coordination, and workplace-related documentation. The position also ensures that office processes and administrative requirements are executed accurately and in compliance with company policies and finance procedures.

Key Responsibilities

Workplace and Employee Support

• Process business card requests and company ID/Locsin ID applications, coordinating with vendors and service providers to ensure timely delivery.
• Assist employees with workplace-related requests, including parking reservations, gate passes, work permits, and vehicle sticker applications.
• Support employee welfare by coordinating the replenishment of first aid medicines through accredited suppliers.

Fleet and Asset Management

• Maintain and regularly update the company vehicle database.
• Process vehicle registration-related liquidations and facilitate transfer of ownership documentation.
• Ensure records are accurate and properly maintained for company-owned assets and vehicles.

Administrative and Procurement Support

• Prepare and coordinate Purchase Request Forms (PRFs) and payment processing requirements.
• Work closely with Finance to ensure compliance with company procedures and timely completion of transactions.
• Provide general administrative support, including scanning, photocopying, filing, and records management.

Office Facilities and Vendor Coordination

• Monitor office supplies inventory and oversee the issuance of supplies to employees.
• Coordinate with vendors for workplace maintenance activities, including:
• Ensure the workplace remains clean, functional, and conducive to productivity.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
• At least 1–2 years of experience in workplace administration, facilities management, office operations, or administrative support.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and coordination abilities.
• Basic knowledge of procurement, finance, and administrative processes.
• Proficient in Microsoft Office applications and database management.
• Able to work independently and effectively coordinate with internal stakeholders and external vendors.

Preferred Competencies

• Strong customer service orientation and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of accuracy and record-keeping capability.
• Proactive, resourceful, and able to work in a fast-paced environment.