Works Admin Coordinator (Remote, UK Hours)

Facade Maintenance Ltd is a London based contractor maintaining and repairing facades, windows, doors, curtain walling and fire doors for managing agents, developers and Tier 1 contractors. We need a coordinator to keep our works running smoothly. The role is fully remote, from the UK or abroad, as long as you work UK office hours.

What you will be doing

Booking, scheduling and confirming jobs with clients, building managers and our engineers.

Turning enquiries into quotes, quotes into jobs and jobs into invoices, and chasing each step.

Keeping the paperwork moving, including purchase orders, access requests, permits, RAMS issue and job reports.

Managing shared inboxes and calendars so nothing gets missed.

Working alongside our office admin team and supporting the directors and project managers day to day.

Using AI tools and our systems to cut admin time and keep records accurate.

What we are looking for

At least two years of admin or coordination experience in construction, building maintenance or facilities management (essential).

Strong written and spoken English and confidence dealing with clients by phone and email.

Organised and self-driven, comfortable working remotely without being chased.

Hands on use of AI tools, Google Workspace and job or accounts software. Xero experience is a plus.

Available to work UK office hours, within one hour either side.

A reliable internet connection and a quiet place to work.

What we offer

Fully remote, long term role in a growing business.

Employed or self-employed basis, with pay agreed on experience.

About us

Facade Maintenance Ltd is FENSA registered, Constructionline Gold, SSIP and SafeContractor accredited, and holds ADSA membership and BM TRADA Q-Mark certification.

How to apply

Apply through Indeed with a CV showing your construction admin experience and the systems you have used.

Application question(s):

• Which country will you work from, and can you work UK office hours (8am to 5pm UK time, within one hour either side)?

Experience:

• construction or building maintenance admin: 2 years (required)

Language:

• fluent English (required)

Work Location: Remote