Works Administration Officer

The Shire of Mount Magnet is seeking a motivated and experienced Works Administrator to join our Works team in a permanent full-time capacity.

This is a varied and important role providing high-level administrative, financial and operational support to the Shire’s Works Department. Working closely with the Works Manager and operational staff, the successful applicant will play a key role in keeping the department organised, financially on track and running smoothly.

About the Role

The Works Administrator will provide day-to-day administrative support across the Works Department, with a strong focus on financial administration, purchasing and procurement processes.

Key responsibilities will include:

• Processing and coordinating purchase orders, invoices and other works-related financial documentation;
• Grant application and acquittals;
• Assisting with purchasing, procurement and supplier administration;
• Monitoring expenditure and maintaining accurate financial and administrative records;
• Liaising with suppliers, contractors and internal staff regarding purchasing, accounts and works activities;
• Assisting with employee timesheets, payroll-related information and workforce records;
• Maintaining Works Department records, registers, correspondence and filing systems;
• Preparing routine correspondence, reports, spreadsheets and other documentation;
• Providing administrative support for projects, contractors, plant, maintenance and day-to-day Works operations;
• Assisting the Works Manager with departmental administration, reporting and coordination; and
• Undertaking other general administrative duties to support the efficient operation of the Works Department.

About You

We are looking for someone who is organised, reliable and comfortable managing a busy workload with competing priorities. This position involves a significant level of financial and purchasing administration, so previous experience in finance, accounts, purchasing or similar administrative functions will be highly regarded.

The successful applicant will ideally demonstrate:

• 3–5 years experience in an administration role, preferably within a Local Government, works, construction, civil, mining, maintenance or similar operational environment, or experience that is readily transferable to the position;
• Demonstrated experience in financial administration, purchasing, accounts payable and/or procurement processes;
• Strong organisational and time-management skills, with the ability to manage multiple priorities and meet deadlines;
• High attention to detail and a commitment to maintaining accurate records;
• Sound computer literacy, including experience with Microsoft Office applications;
• Strong written and verbal communication skills;
• The ability to communicate effectively with operational staff, contractors, suppliers and other stakeholders;
• The ability to work both independently and as part of a team;
• A practical, adaptable approach and willingness to assist across a broad range of administrative functions; and
• A current C Class Driver's Licence.

Previous local government experience and experience using SynergySoft are desirable but not essential.

Why Join Us?

Mount Magnet is a welcoming and close-knit community in Western Australia's beautiful Murchison region. This position offers the opportunity to become an important part of a small, supportive team where your work has a genuine impact on the organisation and the community it serves.

The Shire offers a competitive employment package including:

• Salary of approximately $80,000 per annum, dependent on skills and experience;
• Employer superannuation plus Council matching contributions of up to an additional 5%;
• One rostered day off per month;
• Heavily subsidised accommodation may be available to the successful applicant; and
• The opportunity to build broad experience across local government operations in a diverse and hands-on role.

How to Apply

Applicants should submit a cover letter and current resume outlining their relevant skills and experience.

For further information about the position, please contact the Shire of Mount Magnet.

Applications close Friday, 25 September 2026.