Workshop Admin Coordinator (3-Months Contract)

We are looking for an Admin Coordinator (Workshop Asset Management) to support the management of workshop assets (including cleaning robots, machinery and equipment), inventory, vendor and other administrative matters. The role will maintain accurate records, coordinate follow-ups with users, technical teams and vendors, and ensure outstanding matters are tracked through to resolution. You will also support the ongoing maintenance and improvement of the asset management system.

About the company: https://primech.com.sg/

• 3-month contract (renewable based on performance & business needs)
• Immediate start
• Location: Potong Pasir
• Work Schedule: Mon - Fri, 8.30am-5.30pm (full-time)
• Entry level welcome!

Responsibilities:

• Asset & Inventory Management

  • Maintain robot and machinery asset records, transfers, and inventory.
  • Conduct random audits of inventory submissions and photos from users.
  • Follow up on missing or inaccurate information.

• Defect & Repair Administration

  • Monitor incoming defect reports and assign them to the relevant technical team or vendor.
  • Track outstanding defects and follow up until resolution.
  • Maintain repair and defect records and ensure proper close-out.

• Quotation & PMR Administration

  • Receive and organise vendor quotations.
  • Follow up with vendors for quotations and clarification where required.
  • Raise PMRs in Synergix based on approved quotations.

• Vendor Coordination

  • Contact and follow up with vendors regarding defects, quotations, repairs and outstanding issues.
  • Coordinate repair status and completion information.
  • Escalate unresolved or overdue matters where required.

• Asset Management System

  • Maintain and update the new asset management system.
  • Ensure information and photos submitted by users are complete and accurate.
  • Support ongoing improvement and future expansion of the system to other machinery/assets.

• Records & Reporting

  • Maintain asset inventory, defect, transfer, repair and quotation records.
  • Coordinate administrative follow-up between users, technical staff, and vendors.

Requirements:

• Diploma in Logistics & Supply Chain Management, or a related field.
• 1-2 years of experience in administrative or inventory role preferred.
• Strong organisational and follow-up skills, with the ability to manage multiple tasks and track outstanding matters.
• Meticulous and detail-oriented, with a strong focus on data accuracy and record keeping.
• Excellent verbal and written communication skills for effective vendor and internal coordination.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency in MS Office (Excel, Word, Outlook)
• Experience with asset management systems would be an advantage.