WORKSHOP EXECUTIVE

Key Responsibilities

• Monitor and record vehicle mileage and maintain up-to-date servicing and maintenance records.
• Plan and schedule routine servicing, preventive maintenance, inspections and repair work based on
  mileage and vehicle condition.
• Coordinate daily with mechanics on vehicles entering the workshop, repair requirements, work
  progress and estimated completion.
• Follow up on outstanding repairs and help ensure vehicles are repaired efficiently and returned to
  operation as soon as practical.
• Receive and record drivers' reports on vehicle defects, breakdowns and maintenance issues, and
  arrange the necessary workshop follow-up.
• Assist in facilitating workshop activities, including arranging vehicles, repair jobs, parts and other
  resources needed by mechanics.
• Maintain spare-parts inventory, including receiving parts, issuing parts, recording stock movement
  and monitoring stock balance.
• Highlight low-stock or frequently used spare parts and assist with replenishment or purchase
  requests.
• Maintain proper documentation for servicing, repairs, spare parts, job records and other
  workshop-related records.
• Keep management / operations updated on vehicle repair status, vehicles awaiting parts, major
  defects and expected downtime.
• Assist with workshop housekeeping and ensure tools, parts and work areas are properly organised.
• Carry out other workshop and fleet-support duties assigned by management when required.