Workshop Executive

About the role

Workshop Executive overseeing all aspects of workshop administrative and operations flow, liaising with HR, Asset and Account Dept to optimise workflow. The role ensures that all tasks are executed efficiently, meeting quality standards and deadlines, while monitoring workshop performance metrics and implementing improvements for enhanced productivity.

Key responsibilities

• Oversee all aspects of workshop administrative and operations flow, liaise with HR, Asset and Account Dept to optimise workflow
• Ensure that all tasks are executed efficiently, meeting quality standards and deadlines
• Monitor workshop performance metrics and implement improvements for enhanced productivity
• Enforce safety protocols and guidelines within the workshop to create a safe working environment for all staff members
• Prepare reports on workshop maintenance cost and machinery maintenance history for management review
• Identify areas for process improvement and implement best practices to enhance workshop efficiency and effectiveness
• Communicate and convey HQ administrative policy to mechanic and workers
• Ensure full compliance with ISO 9001, ISO 45001, ISO 14001, and ISO 37001 requirements across departmental processes, documentation, audits, and continuous improvement activities
• Ensure all Workshop Invoices, DO and PO process on time and dispatch to HQ before cut off date of each month
• Prepare monthly internal machinery rentals charge to project sites

About you

• Diploma or Degree in related field
• Minimum 3–5 years' experience in relevant administrative works
• Strong leadership, planning, and problem-solving skills
• Knowledge of workshop operations, maintenance procedures, safety and SIRIM practices
• Proficient in Microsoft Office, Microsoft PowerPoints and literate in IT