X8 Administrator: Learning Intervention Discretionary Grant

Applications are done outside of linkedin

📝 How to Apply Visit: www.nextcareer.co.za

The BANKSETA invites suitably qualified and experienced individuals to apply for fixed-term Learning Programme Resource positions within the Skills and Youth Development Department. The appointed resources will support the quality assurance of performance information, contract administration, invoicing processes, writebacks, and related project administration activities for discretionary grant programmes.

• Assist in managing performance information by following up on project progress and ensure learner evidence is sent in time by stakeholders and logged upon receipt onto the Performance Information Register (PIR).
• Review and verify the received evidence and request the stakeholders to invoice and agree on how much is to be invoiced.
• Submit all received invoices to the respective Project Manager for processing.
• Reconcile the project expenditure on an ongoing basis and identify any under-utilised budget and agree with the respective stakeholder to submit the under-utilisation form.
• Raise the Project Change Control Note (PCCN) for submission to the respective Project Manager for processing and ensure the supporting evidence is attached.
• Ensure all the learner evidence that has been verified is saved and properly referenced using the PIV number and accessible by all Learning Programs Departments.
• Verify the BI tool against the learner evidence to ensure correctness and completeness of captured data.
• Comply with all applicable legislation, regulations, policies, and procedures.
• Identify and mitigate financial risks.
• Maintain accurate and up-to-date financial records.
• Ensure all payments for DGFW projects are supported by adequate documentation.
• Continuously update the Performance Information Register with accurate project statuses.
• Ensure that information is organised and readily available for audit, compliance, and reporting purposes.
• Assist with ad-hoc queries as they arise.

Competencies:

• Integrity
• Problem solving/analytical.
• Presentation skills
• Resilience and drive
• Innovation and resourcefulness
• Empowering self and others
• Numeracy and spreadsheet proficiency
• Delivery orientation
• Service focus
• Attention to detail and accurate output.
• Strong administrative skills
• Good interpersonal skills
• Effective communication skills at all levels

System Skills:

• Microsoft Office Suite - Intermediate
• Matric/Grade 12 plus National Diploma/Degree qualification in administration, project management, business management, public administration, education, or a related field.
• Minimum two (2) years’ experience in project administration, learning programme administration, quality assurance, data verification, or performance information management.
• At least one year of experience in Discretionary Grant administration

Additional requirements:

• Strong attention to detail and the ability to work accurately with large volumes of documentation.
• Good communication, stakeholder engagement, and follow-up skills.
• Computer literacy, including proficiency in Microsoft Office applications.
• Knowledge of discretionary grant programmes, skills development, SETA environments, or audit preparation will be an added advantage.