Xero Bookkeeper & Admin Support

Status: Part time / 20 Hours / week

Work Schedule: 9:00 AM to 1:00 PM AEDT / 7:00 AM to 11:00 AM PHT (Monday to Friday)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Reminders:

• Applying to Remote Staff is 100% FREE
• Processing your application is 100% FREE
• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

About the Company:

Our client is an established Australian firm with over 8 years of industry experience specializing in the high-level design and planning of advanced healthcare facilities. Working primarily on a Business-to-Business (B2B) basis, they collaborate with major global leaders (such as Siemens and GE) and prominent Australian healthcare organizations. With a fast-growing business generating around $6M AUD in annual turnover, our client operates with a tight-knit core executive team and is seeking dedicated remote support to handle their financial back-office operations and everyday business administration. 

About the role:

As a Bookkeeper & Admin Support, you will take full ownership of the day-to-day financial recordkeeping and routine office operations. You will be responsible for maintaining clean Xero records, managing accounts receivable/payable, handling payroll/superannuation processes, and providing light administrative and sales-support formatting. You will work alongside an external accountant for higher-level year-end support and reporting guidance.

Key Responsibilities:
Bookkeeping & Accounting Support (Xero Focused)

• Invoicing & Accounts Receivable: Generate and send client invoices through Xero; perform systematic follow-ups on overdue accounts and manage payment chasing.
• Accounts Payable & Subcontractor Payments: Reconcile vendor bills, process payments for subcontractors, and maintain vendor communications.
• Reconciliations: Execute routine bank and account reconciliations to ensure error-free financial tracking.
• Financial Reporting: Prepare regular financial statements, including Profit and Loss (P&L) reports, via Xero.
• Tax & Statutory Obligations: Support Australian tax compliance, including understanding/tracking quarterly Business Activity Statements (BAS) and Pay As You Go (PAYG) tax obligations.
• Payroll & Superannuation: Oversee and review automated payroll and superannuation processing within Xero.
• Purchase Orders: Assist in setting up, issuing, and streamlining purchase order templates and workflows directly through Xero.

Administrative & Sales Support

• Document Formatting: Format, polish, and edit business documents, client contracts, and presentation decks using MS PowerPoint, Word, and Canva.
• Process Improvement: Assist in establishing standardized layouts and document templates for everyday administrative use (e.g., formal Purchase Order formats).
• Communication: Maintain open and proactive communication with the company directors via MS Teams and WhatsApp.

Qualifications:

• Xero Proficiency (Essential): Extensive - at least 5 years, hands-on experience using Xero for end-to-end bookkeeping, invoicing, reconciliations, and reporting.
• Knowledge of Australian Accounting Practices: Familiarity with Australian tax systems, including BAS, PAYG, Superannuation, and GST.
• Communication Skills: Excellent spoken and written English skills with the confidence to communicate directly with business owners via video calls (MS Teams) and messaging apps.
• Tech Stack Skills:
  • Intermediate to advanced skills in MS Office Suite (Excel, Word, PowerPoint).
  • Experience using MS Teams and WhatsApp for remote team collaboration.
• Work Ethic: Strong attention to detail, self-motivated, organized, and capable of working independently with minimal supervision.

Nice to Have:

• Prior experience working remotely with Australian B2B or small-to-medium enterprise (SME) clients.
• Basic graphic design or document layout skills using Canva.
• Background or comfort level supporting executive management directly.