Yacht Operations Assistant

ABOUT US

Luise Yachting Tuscany is part of Luise Group, a well-established name in luxury yachting services in Italy. The group supports yachts, captains and crew with operational assistance, port formalities and client services across key destinations. Active in Tuscany since 2018, we operated as a branch of Luise Riviera, the Group's Liguria office, until 2026. We are now developing as an independent team, going through a phase of renewal and building the processes, team structure and service standards for the future. Our main operational base is in Viareggio, and in 2024 we opened a second office in Livorno, in the shipyard area. This environment suits people who enjoy learning, adapting and actively contributing to a growing operational setup.

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THE ROLE

We are looking for a Yacht Operations Assistant to join our operational team, based in Livorno, with occasional support required at our Viareggio office and in the Viareggio port area. This is an entry-level opportunity designed for candidates interested in building a career in the yachting industry. Previous nautical experience is not essential — we are primarily looking for strong motivation, flexibility and a proactive working attitude. The role is highly dynamic and combines office coordination with hands-on operational support in ports, marinas and yacht environments. You will work closely with yachts, captains, crew members, suppliers and internal departments. You will report to the Operations Director and work alongside an experienced operational team, receiving structured training and daily support.

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KEY RESPONSIBILITIES

Operational Yacht Support

• Assisting yachts with logistics and operational requirements during their stay
• Coordinating suppliers, services and technical support when required
• Supporting provisioning, deliveries and service arrangements
• Assisting crew members with operational and organisational needs

Port & Marina Coordination

• Liaising with marinas, port authorities and service providers
• Supporting berth organisation and operational scheduling
• Monitoring yacht movements and operational updates
• Supporting on-site operational activities and client services

Administrative & Reporting Tasks

• Updating internal operational systems and service records
• Pre-accounting activities to support the preparation of client accounts
• Supporting internal communication between departments

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CANDIDATE PROFILE

We are primarily looking for attitude, reliability and willingness to learn rather than previous yachting experience.

Essential Requirements

• Fluent English (written and spoken)
• Strong computer literacy, including email, Microsoft Office and database management
• Flexibility with working hours, including weekends and public holidays when required
• Driving licence (Category B)
• Residing in Livorno or the surrounding area, with availability to travel occasionally to Viareggio when operationally required
• Right to work in Italy

Preferred Backgorund

• Tourism, languages, maritime studies, administration or hospitality
• Previous front office, customer service or operational experience
• Additional languages are considered a plus

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WORKING ENVIRONMENT

• Full-time fixed-term contract (09:00 – 18:00 with lunch break) with the possibility of extension or conversion to a permanent contract, based on performance and company growth
• Flexibility required depending on yacht schedules and operational needs, including occasional assignments in Viareggio
• No remote working during the operational season
• The role is evenly split between office duties and field operations

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WHAT WE OFFER

• Practical training and mentoring within the yachting industry
• Exposure to an international luxury environment
• Company laptop and mobile phone
• Operational uniform
• Travel expense reimbursement for work-related movements
• Salary range: €1,300 – €1,500 net per month, depending on experience and profile, with potential review for candidates bringing relevant sector experience
• Possibility of long-term career development within the company based on performance and company growth

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WHO IS THIS ROLE FOR

This position is ideal for candidates who:

• Want to enter the yachting and luxury maritime sector
• Enjoy dynamic roles combining office and on-site activity
• Are proactive, reliable and willing to learn a specialised profession
• Are comfortable working with international clients and high service standards

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APPLICATION PROCESS

If your profile matches our requirements, the selection process will consist of two stages:

• First stage: an introductory interview at our Viareggio office, to assess motivation, attitude and role suitability.
• Second stage: a final interview in Livorno, for shortlisted candidates.

Contratto di lavoro: Tempo pieno, Tempo determinato
Durata contratto: 6 mesi

Retribuzione: €1.300,00 - €1.500,00 al mese

Benefit:

• Auto aziendale
• Cellulare aziendale
• Computer aziendale

Domande di preselezione:

• Come valuti la tua dimestichezza con i seguenti strumenti?

(Excel / Fogli Google, Word, Outlook o altri client di posta, portali online e database)

• Base: so aprire e modificare file semplici

• Intermedio: so usare formule, filtri e tabelle e gestisco la posta in modo efficiente

• Avanzato: uso questi strumenti ogni giorno e imparo da solo/a nuovi sistemi

• Hai già esperienza nel settore dello yachting o in ambito nautico/marittimo? (Non è un requisito obbligatorio.)

• Sì, ho lavorato nel settore

• Ho qualche esperienza o conoscenza

• No, ma sono interessato/a a entrare nel settore

Istruzione:

• Scuola Secondaria di II livello (Superiori) (Obbligatorio)

Lingua:

• Inglese (Obbligatorio)

Sede di lavoro: In presenza