Admin Executive (Freight Forwarding)

About the role

The Admin Executive will be responsible to process admin tasks in a supply chain department of our subsidiary company Cogent Integrated Supply Chain Pte Ltd.

Key responsibilities

1.     Provide day-to-day administrative support to the Supply Chain Department.

2.     Maintain and organize departmental documents, records, filing systems, and databases to ensure accurate documentation and easy retrieval.

3.     Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation.

4.     Ensure accurate and timely data entry into the Supply Chain Management System (SCMS) and maintain the integrity of operational data.

5.     Ensure all operational records and documentation comply with company policies, procedures, and regulatory requirements.

6.     Assist in the preparation and issuance of Purchase Orders (POs), monitor outstanding POs, and follow up with suppliers on quotations, pricing, and delivery schedules.

7.     Maintain complete and up-to-date supplier, customer, and vendor records and supporting documentation.

8.     Develop and maintain positive working relationships with shipping liners, NVOCCs, logistics partners, suppliers, and other service providers.

9.     Prepare customer invoices based on billing reports received from the Customer Service team and verify vendor and inter-company invoices to ensure billing accuracy and cost compliance.

10.  Monitor freight rates, revenue, and operational costs, perform pricing and cost analysis, identify discrepancies, and recommend improvements to enhance profitability.

11.  Prepare freight quotations and provide pricing support for the Sales and Marketing team, including tender submissions and commercial proposals.

12.  Ensure timely and accurate revenue and cost capture within the company's financial and operational systems.

13.  Provide administrative and operational support to the Operations and Supply Chain teams to ensure smooth daily business operations.

14.  Perform any other duties or special projects assigned by the Management from time to time.

Requirements

1.     Minimum Diploma or equivalent qualification

2.     Preferably with 2 years’ relevant experience in Freight Forwarding industry

3.     Good verbal and written skills

Others

1. 5-day work week
2. 2 ways transport from Jurong East MRT
3. Daily meal subsidy
4. In-house gym
5. Dental, medical, insurance benefits

About us

Cogent Holdings Pte Ltd and its subsidiaries started providing point-to-point cargo transportation with a small fleet of trucks in the 1960s. Today it has grown into one of Singapore's leading logistics management service providers and a highly regarded company with a broad-based clientele that ranges from large local companies to multinational companies.