Assistant Manager - Admin / Securit

Roles & Responsibilities - Admin Manager

• Facility & Infrastructure ManagementOversee complete administration of plant/office infrastructure.Ensure proper maintenance of buildings, utilities, workspaces, and common areas.Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.Ensure compliance with statutory and safety norms.
• Front Office & Reception ManagementSupervise reception and front desk operations.Ensure professional handling of visitors, clients, and internal staff.Maintain visitor management system and access control protocols.Ensure proper communication flow across departments.
• Security ManagementManage plant security operations including manpower deployment.Ensure strict access control, ID verification, and material movement control.Monitor CCTV surveillance systems and ensure 24/7 security coverage.Conduct periodic security audits and risk assessments.
• Transportation & Logistics CoordinationManage employee transportation (buses, cabs, shift movement).Ensure route planning, safety, and timely availability of vehicles.Coordinate with transport vendors and monitor performance.Handle logistics for official travel and guest movement.
• Housekeeping & Workplace ManagementEnsure high standards of cleanliness and hygiene across plant and office.Manage housekeeping staff and contracts.Implement 5S and workplace organization practices.Conduct regular audits for cleanliness and compliance.
• Cafeteria & Employee WelfareOversee cafeteria operations, food quality, and hygiene.Ensure vendor compliance with FSSAI and safety standards.Support employee welfare initiatives (rest areas, drinking water, sanitation).Address employee grievances related to admin services.
• Vendor & Contract ManagementIdentify, onboard, and manage admin-related vendors (security, housekeeping, transport).Negotiate contracts, control costs, and ensure SLA adherence.Track vendor performance and compliance.
• Compliance & Statutory RequirementsEnsure compliance with local laws, factory regulations, and labor laws.Maintain records for audits (internal & external).Liaise with government authorities when required.
• Asset & Inventory ManagementManage office assets, furniture, and administrative inventory.Track asset movement, maintenance, and lifecycle.Ensure proper documentation and control systems.
• Budgeting & Cost ControlPrepare and manage admin budgets.Monitor expenses and optimize operational costs.Implement cost-saving initiatives without compromising quality.
• Event & Meeting CoordinationOrganize company events, meetings, and visits.Manage conference rooms, logistics, and hospitality.Support leadership visits and customer audits.
• Emergency & Crisis ManagementHandle emergency situations (fire, medical, evacuation).Ensure emergency response systems and drills are in place.Coordinate with EHS team for safety compliance.
• Team Management & LeadershipLead and manage admin team including reception, security, and support staff.Provide training and performance management.Ensure discipline, grooming, and service quality standards.