Tender Identification and Facilitation Specialist — Capacity Development Programme

About the Capacity Development Programme

IIHS Capacity Development is an education and capacity building programme for urban

practitioners spanning disciplines and levels in public, private, academic and civil society

sectors. IIHS believes that a city’s transformation rests largely on the collective endeavours of

practitioners who confront challenges through an informed, reflexive and creative manner.

Through a portfolio of customised and open enrolment capacity development programmes

and projects, the Capacity Development team offers institutions and practitioners new

frameworks of knowledge, backed by a cohesive package of skills. Our portfolio spans sectors,

disciplines and scales of practice and seeks to intervene at three levels:

• Strategic perspectives and orientation of the practitioner to urban challenges;
• Knowledge frameworks employed to appraise such challenges;
• Execution skills to tackle them effectively and sustainably.

Job Description

The specialist shall support the IIHS Capacity Development (CD) mission of business

expansion by identifying relevant tender opportunities, coordinating bid submission, and

facilitating end-to-end proposal development. This role requires the candidate to collaborate

closely with Finance, Legal, Procurement, and other Programme teams, besides the Capacity

Development team, to ensure timely, compliant, and competitive submissions for multilateral

and bilateral institutions, government, and other institutional tender opportunities.

This will be a contractual position for an initial term of 11 months, renewable on mutual

consent.

Activities and Tasks

Responsibilities would include, but not be limited to, the following:

Opportunity identification:

• Closely watching and monitoring the Government e-Marketplace (GeM) portal and other state government procurement portals, as well as those of developmental agencies, CSR, and multilateral agencies;
• Aligning with institutional strategies and identifying Requests for Proposals (RFPs),
• Expressions of Interest (EOIs), Requests for Quotations (RFQs) and Grants;
• Evaluating eligibility, pre-requisites, technical competencies, timelines, and perceived risks;

Coordination and facilitation:

• Applying for various bids through the IIHS opportunity management system in consultation with the CD team;
• Calling for internal bid meetings during the process of compiling documents;
• Facilitating the collection of financial templates, liaising with the Legal and Finance teams, and ensuring completion of all related bid documents;

Proposal development and support:

• Seeking the help of Subject Matter Experts (SMEs) within IIHS and, if required, from other external approved agencies/ individuals, and assisting the CD team in putting proposals together;
• Keeping the repository of institutional profiles, project credentials, client references, standard templates, etc. ready;
• Working with the internal design team to close proposals;

Final submission:

• Running the checklist with the CD team before submission;
• Uploading bids on government e-portal sites while ensuring compliance;
• Coordinating physical submissions wherever required;
• Keeping records and tracking the submission results with analytics, maintaining historical costs and comparisons;

Providing support to other IIHS activities including academics, research, training, practice,

operations and others;

Participating in all activities of Institution-Building at IIHS; carrying out tasks as assigned

by IIHS; and traveling on IIHS work within or outside the country as and when needed.

Structure and Reporting

The specialist will be an External Consultant coordinating with the Head - Capacity

Development at IIHS and will be required to collaborate effectively with a diverse group of

internal teams and external individuals/organizations, and students.

Person Specification

The ideal candidate should have:

• A Master’s degree in Supply Chain, Operations, Finance, Project Management, Logistics, or a similar discipline; a certificate in Procurement, Contract Management, or the Government e-Marketplace etc is an added advantage;
• 3-5 years of experience working in a similar field of tender identification and submission;
• Experience, desirably with consulting firms, research organisations, NGOs, think-tanks, engineering consultancies, or higher education institutions;
• Excellent organising and coordination skills;
• The ability to adhere to strict timelines with excellent documentation skills;
• The ability to develop and maintain relationships with key stakeholders, both internal and external and possess strong attention to detail;
• The capacity to work independently and maintain a strong follow-up process;
• Experience with budget coordination and an understanding of commercial considerations;
• Advanced Microsoft Office skills with the ability to handle multiple deadlines simultaneously;
• Sound knowledge of government and other agencies' procurement processes.

This is a contractual engagement for an initial term of 11 months, renewable on

mutual consent. This offer is on an exclusive basis, which implies that other professional

assignments (whether compensated or not) that bear a potential conflict of interest with IIHS

cannot be undertaken.

The search will remain open until the position is filled.

Location

This position is based at the Kengeri Campus, Bengaluru and may entail travel to other

locations in India.

Review and Assessment

The role and performance of the incumbent shall be subject to normal review and

assessment systems at IIHS.

Diversity Policy

IIHS is an equal opportunity employer that encourages women, people with disabilities and

those from economically and socially excluded communities with the requisite skills and

qualifications to apply for positions.

Contact

Please write to us at [email protected] if you need any clarifications while filling the online

application form.