Admin & HR Support

1. HR Administration & Employee Welfare

• Manage employee welfare programs and related administrative expenses.
• Maintain records of employee support programs and payroll deductions.
• Coordinate employee-related administrative matters and provide support for HR activities.
• Support employee relations activities and internal company events.

2. Fleet & Transportation Administration

• Coordinate company vehicle and fleet administration, including:

  • Vehicle rental arrangements, Fleet cards, Insurance renewal, Vehicle tax and registration, Transportation-related expenses, Monitor vehicle-related costs and maintain accurate records.

3. Business Travel & Accommodation

• Arrange domestic business travel for employees, including flight and hotel bookings.
• Coordinate travel arrangements according to company policies and budgets.
• Maintain travel records and related expenses.

4. Purchasing & Expense Administration

• Process purchase requests and administrative expenses through internal company systems.
• Coordinate with relevant departments and vendors regarding purchasing activities.
• Prepare administrative expense reports and supporting documentation.
• Monitor expenses against approved budgets.

5. Facility & Office Management

• Coordinate office facilities, building maintenance, and repair activities.
• Manage office rental-related matters and coordinate with landlords/building management.
• Ensure office facilities and equipment are properly maintained and operational.
• Coordinate with external vendors and service providers.

6. Facility & Operational Cost Control

• Monitor and control facility and operational expenses.
• Consolidate and summarize monthly administrative/facility expenses.
• Prepare expense reports and provide updates for management review.
• Identify opportunities to improve cost efficiency.

7. Housekeeping & Office Environment

• Supervise housekeeping activities and ensure the office remains clean, organized, and well-maintained.
• Monitor the quality of housekeeping and facility services.
• Coordinate corrective actions when facility or cleanliness issues arise.