Executive Secretary to C Level

Key Responsibilities:

Executive Support

• Manage complex calendars across multiple time zones to support on global engagements
• Prepare, proofread, and organize documents, reports, presentations, and correspondence
• Coordinate internal and external meetings, including agenda preparation and minutes-taking
• Prepare and process reimbursement and expense reports with accuracy and speed
• Maintain strict confidentiality and discretion as required
• Establish and maintain efficient filing, document management, and knowledge systems to ensure quick access and compliance with governance standards

Department Support

• Manage departmental purchase requisitions and orders, ensuring compliance, tracking, and accurate expenditure records

• Assist in preparing and tracking the department’s travel budget, consolidating inputs, monitoring spending, and reporting variances

• Coordinate cross-market projects, ensuring follow-up and accountability from stakeholders across clusters

General Administration

• Orchestrate logistics for any department related events i.e. leadership offsites, regional talent forums
• Handle correspondence, inquiries, and information flow within the department
• Maintain office supplies, equipment, and administrative needs of the team
• Support departmental projects and ad hoc tasks as assigned
• Handle travel arrangement and visa work permit for the superior

Key Qualifications:

• Minimum holder of Bachelor’s degree in business administration, Management, Finance, or related field
• 3–5 years of proven experience supporting senior executives, preferably within FMCG, healthcare, or multinational organizations
• Excellent English communication skills
• Knowledge of procurement processes, PR/PO management, and budget planning preferred
• Excellent service mind and good interpersonal skills
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to manage complexity across geographies, cultures, and functional priorities
• Exceptional discretion, strong organizational skills, and the ability to handle sensitive information

Our DEI Commitment

At Suntory, we recognize that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, color, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic.

 Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavor to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good.