Onboarding Specialist

Onboarding Specialist – Canadian French / Québécois French

Pay Rate: $22–$30/hour

Location: Fully Remote (U.S.-based candidates)

Employment Type: Contract, 3–6 months with potential for permanent hire

Schedule: Full-time; occasional overtime may be required

About the Opportunity

We are seeking a detail-oriented Onboarding Specialist fluent in Canadian French/Québécois French to support a growing team and a large-scale project serving the Canadian market. This role will manage new-hire onboarding from offer initiation through completion of required paperwork and compliance checks, ensuring candidates are prepared to begin employment as quickly and smoothly as possible.

This is an excellent opportunity for someone with HR or onboarding experience who is comfortable working independently, managing multiple priorities, and communicating with candidates in Québécois French.

Key Responsibilities

• Manage the end-to-end onboarding process, from offer letter generation through completion of paperwork and compliance requirements.
• Ensure onboarding documents are completed, signed, reviewed, and accurately maintained in personnel files.
• Communicate with candidates to answer questions, resolve concerns, and keep them engaged throughout the onboarding process.
• Initiate third-party background and compliance checks and review results.
• Coordinate pre-adverse and adverse action procedures when required.
• Maintain daily tracking reports to monitor candidate progress, outstanding documentation, and compliance checks.
• Partner with HR, onboarding leadership, and internal stakeholders to ensure a smooth and timely onboarding experience.
• Manage changing priorities while meeting deadlines and maintaining accuracy.

Qualifications

• Fluency in Canadian French/Québécois French is required , including strong verbal and written communication skills.
• At least 1 year of experience in onboarding, human resources, recruiting coordination, or a related administrative role.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, prioritize competing deadlines, and adapt to changing business needs.
• Comfortable handling confidential employee and candidate information.
• Working knowledge of Microsoft Office applications.
• Ability to learn new systems and processes quickly.
• Availability to work occasional overtime as needed.
• A degree in a related field, or currently pursuing a degree, is preferred.

Interview Process

1. Video interview with the HR Manager and Onboarding Lead.
2. Video interview with the VP of Operations.
3. Final conversation with a Canadian French-speaking team member to confirm language fluency.