Sales Support Executive

Sales Administration, Pipeline & Commercial Documentation

• Maintain accurate sales pipelines, internal trackers and advertising inventory availability.
• Prepare quotations, proposals, presentation decks, service orders, purchase orders, and supporting sales documents.
• Process and maintain Catering Licence Agreements, advertising and partnership contracts, and related commercial documentation.
• Support internal approvals, invoice issuance, payment tracking, accruals, and the filing of commercial records.

Catering Partner, Contract & Compliance Administration

• Track security deposits, annual licence fees, contract dates, SFA licences, MUIS Halal certificates, renewals, and releases for panel caterers.
• Process monthly Non-Licensor Gross Turnover declarations, verify submissions against event records, coordinate billing, and maintain an audit trail.
• File F&B Culinary Performance Reports, update the Panel Caterer Status Tracker, and record findings, classifications, demerit points, and liquidated damages.
• Prepare report packages and supporting documents for management review and endorsement.

Advertising, Sponsorship & Campaign Coordination

• Coordinate advertising, sponsorship, and venue activation campaigns from confirmation through completion.
• Manage artwork submissions, approvals, project timelines, installation schedules and campaign deliverables.
• Liaise with clients, event organisers, agencies, media owners, designers, printers, contractors, and vendors to support timely execution.
• Assist in ensuring compliance with venue advertising guidelines, safety requirements, and operational procedures.

Client, Vendor & Stakeholder Coordination

• Serve as an administrative point of contact for catering partners, clients, agencies, consultants, and internal stakeholders, ensuring timely follow-up on enquiries and requests.
• Coordinate meetings, site visits, presentations, and stakeholder engagements; prepare briefing materials, take minutes, and track action items.
• Work with Operations, Event Management, Finance, Marketing, Sales, Legal, and external partners to resolve operational and documentation matters.
• Maintain organised physical and digital filing systems for contracts, sales activities, campaigns, performance records, and vendor documentation.

Vendor Payments, Reporting & General Support

• Process service orders and payment requisitions for consultants and other catering, advertising, or partnership-related vendors.
• Liaise with Finance on invoicing cycles, payment approvals, billing, and accruals; maintain accurate payment records against agreed terms.
• Prepare periodic sales, campaign, partner, compliance, and performance updates for management.
• Perform other duties assigned in support of shared commercial and operational requirements.

Qualification

• Diploma or Degree in Business Administration, Sales, Marketing, Hospitality, F&B, Event Management or a related discipline.
• Minimum 2 years of experience in sales support, business administration, account or vendor coordination, advertising, media, hospitality, MICE, events, sponsorship, or commercial partnerships.
• Experience supporting B2B sales teams and handling contracts, vendor payments, campaign coordination, or compliance administration will be advantageous.
• Familiarity with content management and procurement systems, and Singapore F&B regulatory requirements is preferred.