Staff Accountant

Personnel Requisition Form

Department: Finance

Date: October 1, 2021

Supervisor: Comptroller

Job Title: Staff Accountant

Starting Salary: $59,473.70 / $28.5931 / hourly

Date Needed: ASAP

Number of Employees Requested: One

Work Hours: 8 a.m. – 5 p.m. – Overtime as needed

Position Status: Full-time

Reason Needed: Replacement

Job Description

Job Title: Staff Accountant

Department: Finance

Location: Municipal Building

FLSA Status: Non-Exempt

Code: EAP-9

Reports to: Comptroller

Job Summary

Under the direction of the Comptroller, administers the daily operations of the Accounting Division to include bank reconciliations, general journal entries, grants management, general ledger account reconciliations, maintaining special funds and capital projects, fixed assets, internal audit procedures, and revenue collection. Assists with routine, purchasing, payroll, revenue, and financial administration operations.

Essential Job Duties & Responsibilities

The following duties are normal for this position. The omission of specific statement of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this position. Other duties may be required, assigned and expected aside from those set forth below to address operational needs and changing operational practices.

• Ensures that state laws, regulations and city procedures are followed in regards to accounting and purchasing guidelines
• Stays abreast of accounting standards to ensure accounting information is in accordance with GAAP and GASB
• Assists in developing policies and procedures related to accounting, financial administration, purchasing, accounts payable, and revenue collection operations.
• Manages the daily operations of the Accounting Division
• Assisting with the preparation and review of bank and investment account reconciliations ensuring are completed accurately and timely each month
• Monitors activity of accounts, researching transactions in order to ensure proper reporting
• Ensures accurate fund accounting, generating and reviewing journal entries and ensuring transactions are posted in the correct fund and to the correct account
• Ensures Special Fund and all subsidiary ledgers are properly reconciled, transactions properly recorded, and documentation maintained.
• Monitors the activity of capital projects and ensures accurate reporting and documentation of project funds and activity
• Maintains accurate recording and reporting of fixed assets
• Ensures proper financial administration, recording, and reporting of grants
• Performs Internal Audit procedures to include reviewing internal controls over financial operations and activities of operations affecting financial resources to ensure operations are in compliance with the city policies and procedures and financial standards and regulations.
• Assists with the accounts payable, revenue collection and financial administration functions of the department
• Maintain work area in an organized and neat manner

Qualifications

Education & Experience Guidelines

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities required for this position would be:

Education/Training

Bachelor’s Degree in Accounting or Finance

Master’s Degree in Accounting or Finance, preferred

Experience

Five (5) years of accounting or finance experience, preferably in a governmental setting

Extensive experience in relative field preferred

Licenses or Certifications Required

N/A

The following generally describes the knowledge and abilities required in order to successfully perform the assigned duties of the position:

Knowledge of:

• Concepts of accounting laws, practices and principles
• Purchasing, accounts payable and cash management procedures
• Federal, State, and Municipal laws and regulations governing finance, purchasing and revenue collection

Ability to:

• Communicate effectively both verbally and in written form
• Read, use mathematical and writing skills to review, comprehend, analyze and report on complex financial matters
• Utilize computer skills including software for word-processing, spreadsheet creation and maintenance, database utilization and other specialized accounting and financial software
• Work from administrative direction in terms of broadly defined goals
• Plan activities and work efficiently to meet deadlines
• Build and maintain relationships with other employees and supervisors
• Work non-duty hours including weekend or holidays when necessary
• Work in a constant state of alertness and in a safe manner

Physical Demands & Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the Americans with Disabilities Act, the city encourages both prospective and current employees to discuss potential accommodations needed to perform the essential duties of this position.

Environment: Work location will be indoors with potential for overnight travel to attend and participate in training, meeting and activities

Physical Demands: See accompanying page for details

Key Working Relationship: Other Finance Department employees to include Finance Director and Comptroller, Staff of designated City Financial Institutions

How to Apply

Applications for this position will be accepted until a pool of 20 applications is received or the position is filled, whichever comes first. Current city employees wishing to apply should send Internal Job Application provided by the Human Resources Department to the HR Director by the deadline stated. (A courtesy copy will be sent to the employee’s department head.)

Applications can be found online (download an application) or picked up at the City of Phenix City Human Resources Department:

1200 8th Avenue

Phenix City, AL 36867

Ph: 334 448-2706

Applications are available for pick up and drop Monday – Friday: 8 a.m. – 5 p.m. ET. You may also email your completed application with the required supporting documents.