Accounts Admin Assistant

Key Responsibilities

1. ASC Documentation and Compliance Support

• Prepare, collate, and organize Advertising Standards Council (ASC) submission requirements.
• Prepare storyboards, notarization documents, font certificates, music certificates, and other supporting materials.
• Complete online filing of ASC applications, including S1 and S2 submissions.
• Conduct quality assurance checks against applicable ASC guidelines before filing.
• Coordinate with the Client Success Executive and internal stakeholders to secure missing or corrected requirements within submission timelines.
• Maintain organized records of applications, supporting documents, submission status, and feedback.

2. Campaign Administration and Documentation

• Provide day-to-day administrative support to Account Executives across campaign setup, implementation, and closure.
• Assist the accounts team in executing and monitoring client billings.
• Support other operational requirements, such as research, supplier coordination, and client and vendor accreditation.
• Perform data mining and accurately encode results into reporting trackers or templates.

3. General Administrative Support

• Support recurring and ad hoc campaign-related documentation and administrative tasks.
• Manage assigned tasks based on priority, agreed turnaround times, and campaign deadlines.
• Provide clear status updates and maintain visibility on pending requirements, risks, and dependencies.

Qualifications and Skills

• Strong organizational, documentation, and records management skills.
• High attention to detail, with the ability to identify missing, inconsistent, or inaccurate information.
• Proficiency in Google Sheets and Google Slides, including automated formulas, trackers, and basic data presentation.
• Working knowledge of Monday.com or similar project management and database tools.
• Comfortable using AI tools responsibly to improve research, documentation, and routine administrative work.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks, shifting priorities, and deadline-sensitive submissions.
• Proactive, dependable, and solutions-oriented working style.