Administrative Assistant

Company Description Monastic Media® is a full-stack DTC and eCommerce marketing agency based in Surat, India, serving fashion, jewelry, and accessories brands. The agency focuses on driving measurable revenue growth through Meta and Google Ads, UGC content, email/SMS campaigns, SEO, and marketplace management. Monastic Media® also provides social media and web development services, supporting brands that aim to scale profitably. Its client portfolio includes Naaptol and several Shark Tank-featured brands, offering team members exposure to high-growth, consumer-facing businesses. More information about the company and its services is available at https://monastic.media/.

Role Description The Administrative Assistant is a full-time, role supporting day-to-day operations and executive needs at Monastic Media®. Responsibilities include managing calendars, scheduling meetings, organizing digital files, and preparing basic reports and documentation. The role involves handling incoming calls and messages, ensuring professional communication with internal team members and external partners. The Administrative Assistant will assist with clerical tasks such as data entry, record keeping, and maintaining spreadsheets, while helping executives with travel arrangements, follow-ups, and coordination of project-related tasks. This position requires consistent communication with cross-functional teams to ensure smooth workflow and timely completion of administrative activities.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including calendar management, documentation, and data entry.
• Executive Administrative Assistance experience, with the ability to support senior leaders in scheduling, follow-ups, and coordination.
• Professional Communication and Phone Etiquette skills for interacting with clients, partners, and team members.
• Proficiency with office productivity tools (e.g., Google Workspace or Microsoft Office) and basic online collaboration platforms.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines in a remote environment.
• Ability to work independently, maintain confidentiality, and demonstrate reliability in a distributed team setting.
• Prior experience in an agency, marketing, or eCommerce environment is an advantage.
• Relevant education or training in business administration, office management, or a related field is preferred.