Fairgrounds Supervisor

Job Title: Fairgrounds Supervisor

FLSA Status: Non-Exempt Exempt

Department: Fairgrounds

Wage: Grade 12, Entry or $24.12/hour

Step placement is determined at the time of offer, based on an evaluation of the candidate's relevant professional history.

Reports to: Custer County Fair Board and Custer County Commissioners

Classification: Permanent Full-Time

Work Unit Overview: The Fairgrounds Department preserves, enhances and develops the Fairgrounds for present and future generations through comprehensive planning, capital acquisition, facility development and event production. The County Fairgrounds hosts fairs, rodeos, tradeshows, livestock shows and sales, equestrian events, concerts and other events and activities that members of the public are invited to attend.

Job Summary: The Fairgrounds Supervisor oversees the daily operations of Custer County's Fairgrounds, ensuring all activities and events are conducted safely, efficiently and in compliance with County guidelines and applicable laws. This role is responsible for managing facilities, staff and resources, coordinating a diverse range of public events and maintaining high standards of safety and customer service. The Supervisor leads planning and execution of fairs, rodeos, concerts, livestock shows and other community events, while fostering positive relationships with the public, vendors and local organizations. Additionally, the position ensures sound fiscal management, effective personnel administration and continuous improvement of fairgrounds operations to support the County's mission and community engagement.

Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.

• Oversee daily operations of the fairgrounds, ensuring safety, efficiency and compliance with policies and laws.
• Ensure the policies and directions of the Fair Board and the Commissioners are implemented and administered in an effective manner.
• Working with the County Event Coordinator, the Fair Supervisor manages events including fairs, rodeos, concerts and community activities.
• Provide coverage for and assistance to event usage as needed in an on-call status.
• Supervise, hire, train and evaluate fairgrounds staff and coordinate volunteers.
• Perform and supervise maintenance and groundskeeping to ensure clean, safe and operational facilities.
• Inspect and maintain assigned maintenance on custodial equipment and supplies, perform or supervise preventative maintenance and upgrades on grounds, buildings and structures.
• Promote fairgrounds events through public relations, media and community engagement.
• Coordinate with other department heads and public groups for the publication of fair and event booklets, flyers and other marketing materials.
• Work with superintendents, judges and award committees and represent the Fair Board at meetings with the Chamber of Commerce, 4-H, Junior Livestock and other groups.
• Coordinate facility rentals, contracts and leases; provide tours and information to potential users.
• Ensure proper administrative functions, including recordkeeping, insurance and inventory management.
• Advise the Fair Board and County Commissioners on fairgrounds operations, budgets and future needs.
• Responsible for Fair Board mailing of agendas, preparing and maintaining Fair Board minutes.

Non-Essential Functions:

• Participate in workshops, seminars and educational sessions to stay current on fairgrounds management trends and practices.
• Coordinate community events, open houses and activities to promote the fairgrounds and strengthen community relations.
• Assist with special projects, equipment setup and takedown, cleaning, grounds maintenance and provide backup for other staff as needed.
• Facilitate training and attend meetings as required.
• Perform other duties as assigned to support fairgrounds operations.

Physical Demands and Working Conditions: The demands and conditions described here are representative of those the employee must meet to perform the essential functions of the job.

• Frequently stand, walk, talk, hear and reach during daily operations.
• Climb, crawl and stoop to inspect and maintain buildings, grounds and grandstands.
• Regularly lift up to 25 pounds; occasionally lift or move up to 100 pounds.
• Work in all weather conditions and tolerate exposure to dust, cleaning chemicals and animal dander.
• Experience loud noise levels during events and concerts.
• Work near moving mechanical parts, fumes, airborne particles, toxic or caustic chemicals and in high, precarious places.
• Exposure to extreme cold, extreme heat, risk of electric shock, vibration, herbicides and diesel fumes.

Supervision Exercised: This position supervises fairgrounds maintenance/custodians and volunteers.

Probationary Period: This job position has a probationary period of 12 months with an option to extend the probationary period up to 18 months.

Knowledge, Skills and Abilities:

Knowledge:

• Familiarity with FFA/4H organizations
• Strong understanding of fair exhibits, competitions and livestock management
• Business management, including public relations, event planning, personnel and financial administration
• Property management, facility maintenance and improvement planning
• Marketing, advertising, contract negotiation and community engagement
• Accounting procedures and electronic record keeping
• Proficient in Microsoft Office (Outlook, Word and Excel)

Skills:

• Problem-solving and consensus-building
• Judgement and decision-making in daily operations
• Supervising staff and coordinating volunteers
• Operating tools and equipment for facility maintenance
• Conducting research and preparing reports for the Fair Board

Abilities:

• Plan, organize and direct fairgrounds operations and events
• Communicate effectively with the public, staff and community groups (written and verbal)
• Build positive relationships and work collaboratively with diverse stakeholders
• Exercise initiative and independent judgment
• Assemble and present reports with recommendations
• Negotiate and administer contracts
• Work flexible hours, including evenings and weekends

Education and Experience:

• Associate degree or higher in agri-business, business or a related field preferred.
• Minimum two (2) years of experience in marketing, advertising, event planning, facility use, maintenance or administration.
• Experience in accounting or bookkeeping.
• Supervisory experience (minimum two years).
• Equivalent combinations of education and experience demonstrate ability to do the essential functions.
• Valid driver’s license.

Custer County follows all EEOC guidance, federal and state laws regarding background screening.

Pay: From $24.12 per hour

Expected hours: No less than 40.0 per week

Work Location: In person