HR Assistant

Job Purpose:

• Implements day to day activities/procedures of the Human Resources department in the following facets: recruitment and plantilla management, timekeeping and payroll, compensation and benefits, performance management, employee and labor relations and rewards and recognition

Duties and Responsibilities:

Recruitment/Plantilla Management

• Monitors branch plantilla
• Maintains and updates 201 files of agency based and suppliers’ employees
• Conducts recruitment activities to serve the manpower requirements

Timekeeping

• Checks and validates daily attendance, direct hired and agency-based employees such as overtime, leave, travel, timekeeping applications in HRIS
• Prepares summary report and process DTR report of direct hired employees
• Attends to employees’ salary/timekeeping related concerns
• Prepares timekeeping/payroll related reports timely and accurately such as but not limited to payroll summary, perfect attendance, and other attendance-related reports

Compensation and Benefits

• Coordinates with head office compensation and benefits team on filing, processing, and enrollment of government benefits,HMO, SSS loan, HDMF loan, and company loan requests

Performance Management

• Conducts performance appraisal feedback of direct and agency-based employees with department heads (probationary, semi and annual appraisal and renewal of service contract)
• Computes HR Grade as part of appraisal

Employee and Labor Relations

• Conducts initial investigation based on the forwarded incident report by the concerned department to be submitted to the HR head for review
• Prepares and facilitates concerns, grievances, inquiries, and feedback to be escalated to the HR Manager
• Prepares timely and accurate reports such as but not limited to semi-annual performance appraisal, disciplinary timeline, agency feedback, and agency employee feedback and recruitment reports
• Computes HR grade as part of performance appraisal
• Generates monthly report of employees’ attendance to HR Supervisor for disciplinary action
• Prepares tardiness memos and other disciplinary-related letters to agencies and suppliers
• Conducts exit interviews of separated employees and facilitates clearance signing
• Performs administrative functions as secondary in the absence of administration personnel
• Performs other HR/administrative tasks that may be assigned from time to time

We are looking for someone with:

• Bachelor's degree in Human Resources, Psychology, or any equivalent program. Fresh graduates are welcome to apply.
• With good foundation in the facets of Human Resource Management is an advantage.
• Knowledge of the Philippine Labor Code/Law is an advantage.
• Good written and oral communication skills
• Willing to work six days a week