Sales Operations Executive – Listing, Documentation & Creative Supervisor

Position Title Sales Operations Executive – Listing, Documentation & Creative Supervisor

Work Setup On-Site (Makati / Pasay Office) – Not WFH

Reports To Sales Manager & CEO

Supervises Sales Agents (listing compliance)

Salary Range ₱28,000 – ₱35,000 + Allowances & Bonuses

Hiring Status Immediate

Key Responsibilities

• Listing & Documentation Supervision
• Review ATS, IDs, TCT/CCT, tax docs, computation sheets
• Verify and approve listing files before public release
• Monitor agents’ uploads for accuracy and compliance
• CRM Management & Quality Control
• Manage all listing entries on EstateBud / GHL / ClickUp
• Eliminate data duplication and ensure up-to-date status
• Provide weekly reports to management
• Document Drafting & Checking
• Draft ATS, OTP, Reservation Forms, and CTS / DOS
• Coordinate with legal teams and notaries
• File all documents properly for audit readiness
• Coordination with Sellers & Agents
• Communicate with sellers for missing or unclear details
• Coach agents on listing quality standards
• Ensure complete property documentation before approval
• Creative Property Presentation
• Use Canva for posters and digital flyers
• Edit property videos using CapCut or Canva Video
• Maintain brand consistency in visuals
• Portal Posting Oversight
• Oversee listings on Lamudi, DotProperty, Carousell, FB Marketplace
• Check titles, captions, prices, and photos for accuracy
• Archive outdated or inactive listings
• Reporting & Coordination
• Submit weekly listing and documentation reports
• Work closely with the Sales Manager and CEO

Ideal Wealth Dynamics Profile Profile

Fit Description

• STEELEnsures accuracy, structure, and file integrity
• LORDManages process, documentation, and compliance flow
• STAR(Secondary) Adds visual creativity and brand quality

Application Requirements We are looking for applicants who:

• Have experience in listing documentation / sales admin (real estate)
• Can use Canva & basic video editing apps (CapCut, Canva Video)
• Are organized, analytical, and creative
• Can supervise and support a team
• Are based in Makati or Pasay (office-based role)