Senior HR Executive

Job highlights

• Required qualifications. . . . Graduate or Postgraduate in HR / Management or related field. . . . . Around 5+ years of experience in HR operations / executive role,preferably in IT / technology companies. . .

Senior HR Executive

JD for Sr HR Executive

• Role overview

• Job Title: Senior HR Executive

  Company: Techspawn Solutions Pvt. Ltd.

  Location: Pune, Maharashtra

  Department: Human Resources

  Reporting To: Senior HR & Admin Manager

• The Senior HR Executive will manage day-to-day HR operations, recruitment, and compliance activities, and support implementation of HR policies and processes using HRMS tools like GreytHR in an IT environment

• Key responsibilities

• HR operations & HRMS (GreytHR)

• Maintain and update employee master data, attendance, leave, and basic payroll inputs in GreytHR

• Generate standard HR reports (attendance, leave, headcount) and share periodic MIS with the Senior HR Manager.

• Support implementation of HR workflows, document management, and employee self-service features in GreytHR.

• Payroll Calculation & Management

• Conduct salary reconciliation and accuracy verification

• Analyze salary structure and provide compensation insights

• Calculate bonuses, incentives, and performance-based pay

• Review salary revisions for promotions and increments

• Prepare payroll reports and analytics for cost trends

• Coordinate with finance for reimbursements and advances

• Manage employee payroll queries

• General Administration & Facility Management

• Manage office budget allocation and track expenditures

• Evaluate and negotiate vendor contracts for cost-effectiveness

• Conduct periodic vendor performance reviews

• Oversee office space utilization and optimization

• Maintain office safety and compliance standards

• Manage office communications (phones, email, reception)

• Prepare maintenance checklists for common areas

• Coordinate office relocations or expansions

• Manage office inventory and supplies

• Process vendor invoices and billing

• Recruitment & onboarding

• Coordinate end-to-end recruitment: sourcing, screening, scheduling interviews, feedback follow-up, and offer coordination for IT and support roles.

• Prepare and issue offer letters, appointment letters, and onboarding documents; ensure smooth joining and induction.

• Maintain candidate database and track recruitment status through HRMS/ATS or GreytHR Recruit where applicable

• Employee lifecycle & engagement

• Handle documentation for confirmations, transfers, increments, and separations, including exit formalities and F&F coordination.

• Assist in planning and executing employee engagement activities, celebrations, and communication initiatives

• Support resolution of basic employee queries related to HR policies, attendance, and payroll.

• Compliance & documentation (India specific)

• Assist in statutory compliance activities such as PF, ESIC, PT, Shops & Establishment, and maintenance of related registers and documents

• Maintain accurate records of employee files, contracts, and policy acknowledgements for audit readiness

• Stay updated with basic changes in labour laws and escalate complex issues to Senior HR Manager or consultants

• Performance & training support

• Coordinate performance appraisal cycles: data collation, reminders, and documentation of ratings and letters

• Assist in arranging internal and external trainings, maintain training attendance and feedback record

• Required qualifications

• Graduate or Postgraduate in HR / Management or related field.

• Around 5+ years of experience in HR operations/executive role, preferably in IT/technology companies

• Working knowledge of GreytHR or similar HRMS (attendance, leaves, payroll inputs, documents)

• Understanding of basic Indian labor laws and statutory compliance requirements (PF, ESIC, PT, etc.)

• Skills and competencies

• Strong attention to detail and documentation discipline

• Good communication skills (email drafting, employee interaction, coordination with management).

• Proficiency in MS Excel, Word, and HRMS tools for reports and data management

• Ability to handle confidential information with integrity and maintain a professional, employee-friendly approach

Job Type: Full Time

Job Location: Pune