Accounting Specialist

Accounting Specialist (Billing/Credit Analyst)

Job Description

FLSA Status: Full-Time Exempt

Department: Administrative

Reports to: Controller

SUMMARY:

Adecco's client is looking for an Accounts Receivable Specialist w/strong job tenure who is responsible for managing all aspects of accounts receivable, including credit evaluation, invoicing, cash application, collections, and compliance. This role supports accurate financial reporting, ensures adherence to internal controls, and collaborates cross-functionally to maintain efficient customer account management.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Accounts Receivable & Collections

• Manage commercial accounts receivable portfolio, including monitoring outstanding balances and executing collection activities

• Evaluate customer creditworthiness and establish appropriate credit limits and terms based on financial data and payment history

• Review customer account performance to support ongoing credit decisions, including shipment approvals

Invoicing & Cash Application

• Prepare and process all customer invoicing, including sales orders, returns (RMAs), and credit memos

• Accurately apply incoming cash receipts to customer invoices in a timely manner

• Enter invoices and credits into the accounting system and ensure proper documentation

• Submit invoices through customer portals and monitor payment status

Compliance, Tax & Documentation

• Prepare and file sales tax returns across multiple states in compliance with applicable regulations

• Ensure adherence to Sarbanes-Oxley (SOX) requirements and adhere to internal controls

• Provide required documentation, including manufacturing affidavits and licensing, to support customs clearance

• Generate ad hoc and recurring reports as requested

Month-End Close & Financial Support

• Perform month-end accounts receivable close activities, including journal entries, account reconciliations, and accruals (e.g., commissions, shipping and receiving audits)

• Conduct periodic invoice reviews to ensure accuracy and compliance with company policies

• Support internal and external audit processes by responding to inquiries and providing documentation as needed

Cross-Functional Collaboration

• Partner with customer service and internal departments to resolve account discrepancies, establish tax setups, and manage credit terms

Administrative Duties

• Administer and reconcile petty cash in accordance with company policies

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.

QUALIFICATION REQUIREMENTS:

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

• 3+ years of accounts receivable or general accounting experience

• Strong understanding of credit and collections processes

• Knowledge of sales tax regulations and multi-state compliance preferred

• Experience with ERP/accounting systems and customer billing portals

• Proficiency in Microsoft Excel and general computer applications

• Strong attention to detail, organizational skills, and ability to meet deadlines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES : None

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to listen and communicate with others. The employee frequently is required to sit, and use hands, and is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EQUAL OPPORTUNITY EMPLOYER:

Adecco's client is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, national origin, sex, age, status as a protected veteran, sexual orientation, gender identity or expression, or status as a qualified individual with disability.