Administrative Coordinator

Posting Number

STA00760PO26

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Coordinator

Link to USC Market Title

https://uscjobs.sc.edu/titles/131924

Job Level

P2 - Professional

Business Title (Internal Title)

Administrative Coordinator

Campus

School of Medicine Greenville

Work County

Greenville

College/Division

School of Medicine Greenville

Department

SOMG School of Medicine Greenville

State Pay Range

G08

USC Market Range

MRE - $49,700 $60,882 $72,065

Anticipated Hiring Range

$49,700 - $72,065

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

• Standard working schedule: 8:30am – 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis

12 months

Job Search Category

Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Reporting to the Executive Assistant to the Office of the Dean under limited supervision, the Administrative Coordinator monitors, coordinates and/or performs diverse administrative and support activities for Associate Dean’s across the Office of Medical Education, Faculty Affairs and Development, and Institutional Data, Evaluation, Accreditation, and Strategic Planning. The Administrative Coordinator performs activities associated with day-to-day operations, meeting management, and strategic initiatives led by each Associate Dean. Strong organizational skills, professionalism, and maintaining confidentiality are integral to the activities of the ideal candidate.

Job Related Minimum Required Education and Experience

• Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

Knowledge/Skills/Abilities

• Must be detail oriented, possess excellent verbal and written communication skills, and ability to maintain confidentiality all in a professional manner. Computer proficiency in Microsoft Office Suite.
• Key attributes include: Exceptional communication skills Highly Organized and able to prioritize tasks. Ability to work independently under minimal supervision. Knowledge of modern office practices, procedures, and equipment. Ability to always maintain a professional demeanor. Ability to maintain confidentiality and respect.
• Demonstrates a commitment to teamwork, self-awareness, professionalism, open/transparent, professional communication, and servant leadership. Proactively seeks opportunities to apply training, experience, knowledge, and skills as appropriate to meet emerging institutional needs.
• Communicates respect for others in the work environment, contributes to the development of a welcoming environment and positive institutional culture. Serves as liaison between offices and attends monthly administrative support meetings. Ability to maintain positive relations with vendors and key stakeholders.

Job Duties

Job Duty

Provides support and coordination for the Associate Dean for Admissions. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and/or travel for leader and visitors, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.

Essential Function

Yes

Percentage of Time

20

Job Duty

Provides support and coordination for the Associate Dean for Faculty Affairs and Development. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and/or travel for leader and visiting faculty, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.

Essential Function

Yes

Percentage of Time

50

Job Duty

Provides support and coordination for the Associate Dean for Program Assessment and Accreditation. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and/or travel for leader and visitors, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases for LCME and ACCME accreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.

Essential Function

Yes

Percentage of Time

20

Job Duty

Provides training and cross coverage for other administrative personnel during times of increased demand and/or absence. Assists with the onboarding of new employees, including the completion of paperwork to request badges, keys, and technology. Contributes to unit efforts by performing other related duties as assigned or required.

Essential Function

Yes

Percentage of Time

10

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential

Posting Detail Information

Number of Vacancies

1

Desired Start Date

Job Open Date

10/12/2026

Job Close Date

10/30/2026

Open Until Filled

No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by October 30, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting

https://uscjobs.sc.edu/postings/214386

EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.