Organizational Project Manager

Responsibilities

Status:Draft Version: 1

Created By: Brian Pillsbury Created Date: 04/08/2025, 04:41 PM

Job Code: 29-602 Job Title: Organizational Project Manager

FLSA Status: Exempt Last Updated Date: 04/09/2025, 11:27 AM

Salary Grade: USS 068 Job Level: AIP 15%

Job Description

Cost Center Name Cost Center Number Salary Grade

Hispaniola & USVI

12433

USS 068

Department Name Immediate Supervisor

Hispaniola & USVI

AVP, VI, Hisp, Global, NVOCC

Location

MIA

Job Summary

Manages projects from planning through delivery. Liaises between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, and meeting plans are communicated. Utilizes appropriate tools to plan project timelines, tasks, milestones, and deadlines. Communicates schedule and changes to all stakeholders. Plans and facilities project meetings to align the project team to methods and goals and to track project tasks. Prepare agendas, meeting notes, and project summaries. Monitors task completion status to identity at risk project tasks and to develop mitigation plans. Allocates resources, budgets, and hours to the project and adjusts allocations when necessary.

Job Scope

Supervisory Responsibilities Budgetary Responsibilities

No

No

Principal Duties and Responsibilities

Leads and manages large-scale, cross-departmental projects from initiation to completion, including renovations and upgrades

Develops detailed project plans, timelines, and budgets to ensure successful project delivery

Ensures that all projects meet deadlines, stay within budget, and adhere to quality standards

Coordinates with internal departments to allocate resources and ensure that team members have the necessary tools and information to succeed

Manages relationships with external contractors, vendors, and service providers

Oversees the bidding process, negotiate contracts, and ensure the proper execution of service agreements

Monitors vendor performance and resolve any issues related to quality, timelines, or costs

Develops and manages the project budget, ensuring costs are controlled throughout the project lifecycle

Approves and tracks invoices for project-related work, ensuring financial accountability

Ensures that all projects comply with local, state, and federal regulations

Works closely with the HSE department to ensure work meets safety requirements

Monitors project teams’ performance and adjust as needed to ensure project success

Identifies potential risks or issues related to projects and implement strategies to mitigate them

Provides proactive communication and problem-solving to overcome obstacles and keep projects on track

Serves as the main point of contact for all individuals involved in a project, ensuring timely and accurate updates

Facilitates meetings and presentations for management to report on project progress, challenges, and outcomes

Analyzes existing organizational processes and identify opportunities for improvement

Works with departments to implement process enhancements that improve efficiency and support business growth

Guides, mentors, and develops project teams, fostering a collaborative and high-performance culture

Ensures the team is equipped with the knowledge and skills necessary to succeed in project execution

Tracks and reports on project progress using key performance indicators (KPIs)

Provides regular status updates and detailed reports to management, ensuring projects are aligned with company goals and objectives

Performs all other duties as requested

23 Items

Minimum Education, Certification, Experience and Physical Requirements

Education and experience minimums can be substituted with any equivalent combination of training and experience

Education

Bachelor's Degree in Project Management, Supply Chain Management & Logistics, Finance, Business Management and/or related field

Experience

2 years related experience

License

Valid driver's license and valid passport

Travel

Constant travel within the U.S. and other Tropical Caribbean locations in the Caribbean

Physical

Office Environment - Manual dexterity to perform repetitive motion tasks on computer. Ability to bend, stoop or reach overhead. Manage department equipment. Ability to sit for approximately eight hours per day. Ability to travel in various modes of transportation (e.g. automobile, airplane, train, etc.). Occasionally exposed to outside elements during traveling and site visits.

Language

English

Skills, Knowledge and Abilities

Skills in written and verbal communications.

Skills in reading comprehension.

Skills in basic mathematics.

Skills in interpersonal relationships and customer service.

Skills in operation of standard office equipment including computer terminal.

Skills in organizing and planning.

Skills in coordinating information.

Skills in judgement and decision-making.

Skills in conflict resolution.

Skills in interpersonal relations.

Knowledge of cargo handling and containerized vessel carrier operations.

Knowledge of company policies, rules and procedures Knowledge of theories, principles, practices of logistics and logistical techniques.

Knowledge of equipment and operations procedures and terms.

Knowledge of cargo flows and equipment positioning.

Knowledge of equipment loading and proper stowage methods.

Knowledge of rail operations, motor carrier operations, pricing and rules requirements.

Knowledge of geographical areas of service by vendors.

Knowledge of company business areas and requirements.

Knowledge of international shipping practices and laws or regulations.

Knowledge of computers and windows operating environments.

Ability to take a project through all critical stages from development to implementation.

Ability to solve problems by analyzing information and making recommendations.

Ability to detect trends and fluctuations of equipment movements.

Ability to make decisions based on experience and company policy.

Ability to detect indicators that will affect the logistical model.

Ability to use good judgement in analyzing and resolving problems.

Ability to effectively communicate, both orally and in writing.

Ability to organize and lead work groups.

Ability to analyze and problem solve.

Ability to perform multiple tasks and work under deadline pressure.

Ability to write legibly.

Ability to work overtime if required.

Ability to work closely with others.

Ability to perform tasks requiring physical effort.

Ability to pay attention to detail.

Ability to be flexible.

Ability to formulate competitive pricing or service methods.

Ability to monitor assignments to completion.

38 Items