Accounts Payable Specialist

Roles and Responsibilities :

1. GST Compliance & Audit Support

• • Perform IMS reconciliation through two-way matching between the Purchase Register and IMS Register and prepare monthly reconciliation statements for necessary actions on the GST Portal.

  • Conduct monthly GST Input Tax Credit (ITC) reconciliation through two-way matching between SAP Input Register and GSTR-2B reports.

  • Prepare GST supporting schedules and reconciliation reports required for monthly GST filings, including:

  • Purchase Register

  • Expenditure Reports

  • Capital Goods Register

  • Debit Note Register

  • Vendor-wise Non-Filing GSTR-1 Reports

  • Prepare annual GST reconciliation statements and supporting schedules for Statutory Audit and GSTR-9 Annual Return filing.

  • Prepare Half yearly Return GST ITC -04 reconciliation statements and supporting schedules for Statutory Audit and Half yearly Return filing.

  • Prepare purchase and input tax credit-related schedules and reconciliations for GST Audits across multiple financial years.

  2. Accounts Payable Operations

  • Validate, review, and approve all inward documents and AP invoices before posting in SAP.

  • Process and post accounting transactions including:

  • All types of AP Invoices

  • Journal Vouchers

  • AP Credit Memos

  • Purchase Invoices

  • Ensure accurate two-way matching of invoices against supporting documents within defined turnaround timelines.

  • Process specialized AP transactions, including Import Purchase Bills and Prepaid Expense Invoices.

  3. Vendor Payment Processing

  • Prepare vendor payment files in bank-prescribed upload formats.
  • Verify payment details against approved Advance payment terms and supporting documents.
  • Process payments as per approved payment cycles.
  • Share payment advice and TDS certificates with vendors on a timely basis.

  4. MSME Compliance & Reporting

  • Validate vendor-wise MSME data on half-yearly and annual basis.
  • Prepare statutory returns and schedules in prescribed formats.
  • Coordinate with consultants for timely filing of MSME returns.

  5. MIS Reporting & Business Planning Support

  * Prepare periodic MIS reports and reconciliations as per group reporting requirements, including:

  • Monthly Purchase Register
  • Vendor Ageing Report
  • CAPEX Advance Payment Report
  • Expense Reconciliation with Profit & Loss Accounts
  • Business Partner Master Data Reports
  • Procurement-related analysis and reporting schedules
  • RM Price Traking report

  6. Sub Contractor Price  Validation

  • Validate Price against approved quotations, contracts, proforma invoices, and pricing approvals.

  7. Vendor Master Management

  • Verify vendor onboarding documents and statutory compliance records.
  • Review and validate vendor master information.

  8. Vendor Beneficiary Creation & Validation

  • Validate beneficiary banking details against cancelled cheques, bank passbooks, and supporting documents.
  • Complete approval workflow and documentation requirements.
  • Submit validated information in prescribed formats for bank master creation and updates.

  9. Financial Reporting & Reconciliation

  • Post monthly provision entries in SAP.
  • Perform monthly inter-company balance confirmations and reconciliations.
  • Prepare and reconcile monthly Stores GRN reports.
  • Conduct vendor Statement of Account (SOA) reconciliations.
  • Reconcile vendor advances, debit notes, payments, and payable balances.
  • Monitor and resolve outstanding vendor balances and reconciliation issues.

Job Requirements :

• 6-8 years of experience in Accounts Payable Specialist role or similar position.
• Strong knowledge of Business Planning, Mis Reporting, Statutory Audit, GST Compliance, Journal Voucher creation & maintenance.
• Excellent analytical skills for identifying errors or discrepancies in financial transactions.