Executive GST ITC Reconciliation & Reporting

Role & responsibilities

1. GST ITC Reconciliation & Analysis

• Perform reconciliation of Input Tax Credit between company books, vendor filings, and GST

returns (IMS / GSTR-2B vs Purchase Register).

• Analyse purchase transactions to determine eligible, ineligible, and deferred ITC.
• Identify missing, mismatched, or non-compliant invoices impacting ITC availability.
• Conduct open IMS analysis to track pending, rejected, or unmatched invoices requiring

corrective action.

• Perform GL reconciliation of GST input tax accounts to ensure alignment between accounting

records and GST reporting data.

• Analyse deferred ITC cases, identify root causes such as vendor non-filing or documentation

gaps, and initiate corrective actions.

• Prepare supplier debit postings for invoices where ITC cannot be availed due to vendor noncompliance

or mismatch issues.

• Execute year-end ITC closure entries for unclaimed or ineligible credits in line with accounting

and GST requirements.

• Track reconciliation status and ensure timely closure of mismatch cases.

2. Vendor Coordination & Stakeholder Management

• Coordinate with vendors and suppliers to resolve ITC reconciliation discrepancies and GST

filing issues.

• Address queries from vendors, procurement teams, and internal stakeholders related to GST

reconciliation.

• Collaborate with Procurement, Finance, P2P, and O2C teams to resolve invoice-level

discrepancies.

• Ensure continuous follow-up with vendors for timely corrective filings, amendments, debit

notes, or credit notes.

3. IMS Monitoring & ASP Portal Actions

• Monitor invoices, debit notes, and credit notes reflected in the Invoice Management System

(IMS).

• Perform necessary IMS actions through ASP portal, including acceptance, rejection, or

marking invoices as pending as per company policy.

• Track vendor-uploaded documents and initiate corrective actions for mismatched or incorrect

entries.

• Conduct periodic reviews of open IMS cases and coordinate with vendors and internal teams

for timely closure.

• Maintain proper documentation and audit trail for all IMS actions.

4. GST Compliance Support

• Support the Indirect Tax team in GST compliance activities related to ITC reconciliation and

reporting.

• Provide reconciled data and supporting documentation for GST return preparation and filing.
• Assist in responding to queries of internal auditors related to ITC matters.
• Support preparation of data required for annual GST returns and reconciliation statements.
• Ensure proper accounting treatment of supplier debit postings and year-end ITC closure entries

in compliance with GST regulations.

5. MIS Reporting & Data Management

• Prepare and maintain periodic MIS reports covering ITC reconciliation status, vendor

mismatches, deferred ITC, supplier debit postings, and open IMS cases.

• Maintain reconciliation trackers and dashboards for internal monitoring and management

review.

• Perform periodic GL reconciliation of GST input accounts and report variances.
• Ensure proper documentation and maintenance of reconciliation data in designated

repositories.

• Monitor GST common mailboxes and ensure timely allocation, tracking, and resolution of

reconciliation queries.

6. Process Improvement & Automation

• Identify opportunities to improve reconciliation processes and reduce manual intervention.
• Support implementation of automation tools, reconciliation templates, and system-driven

controls.

• Recommend improvements to enhance data accuracy, reconciliation eficiency, and compliance monitoring.

Preferred candidate profile

• Timely closure of ITC reconciliation mismatch cases

• Reduction in pending vendor reconciliation issues

• Effective monitoring and closure of open IMS items

• Timely resolution of deferred ITC cases

• Accuracy of ITC reconciliation, GL balances, and year-end ITC closure entries

• Timely completion of IMS actions through ASP portal

• Accuracy of supplier debit postings for non-compliant invoices

• Quality and timeliness of MIS reports submitted to management