FACILITIES ADMINISTRATOR
Salary: £27,865.40 per annum
Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday
Location: Churchill Hospital, Oxford, OX3 7LE
G4S Facilities Management is looking for a Facilities Administrator to join our team at the Churchill Hospital in Oxford. This is a full-time, permanent role offering a fantastic opportunity to gain experience in a fast-paced and rewarding environment.
This role will provide administrative support, working with the Heads of all services, H&amp;S and the HR department to keep records up to date.
Core Responsibilities
<ul>
<li>Produce and distribute documents (letters, minutes, specifications, reports) and provide note-taking support during meetings.</li>
<li>Manage calendars, schedule training, and prepare meeting materials, including agendas, briefing papers, and presentations.</li>
<li>Act as the first point of contact for calls and visitors, screening inquiries and routing them to managers as appropriate.</li>
<li>Assist the HR team with recruitment tasks, including preparing candidate packs, drafting offer letters, and completing onboarding documentation.</li>
<li>Raise purchase orders, verify material deliveries against invoices, resolve supplier discrepancies, and support smooth invoicing.</li>
<li>Maintain Google Drives to support FM operations, tracking key compliance tasks such as Health &amp; Safety records, Toolbox Talks, and training matrices.</li>
<li>Foster a strong H&amp;S culture on-site by adhering to safe working systems, reporting accidents/near misses promptly, and setting a positive example.</li>
</ul>
Essential skills
<ul>
<li>Dedicated and hardworking, with a strong commitment to leading by example.</li>
<li>Excellent communication skills with a customer-first approach to handling interactions.</li>
<li>Proficient in using standard IT software and digital tools.</li>
<li>Strong team player who follows instructions accurately and collaborates effectively with others</li>
</ul>
Benefits
While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;
<ul>
<li>Progression, training and development catered to you</li>
<li>Charity Work - 1 Volunteering day</li>
<li>Uniform Provided</li>
<li>Annual leave entitlement – 25 days plus bank holidays Pro Rata</li>
<li>Charity work- Match-IT and Payroll Giving</li>
<li>Refer A Friend incentives</li>
<li>Company pension scheme with employer contributions.</li>
<li>G4S Life Assurance Scheme.</li>
<li>Subsidised healthcare plan.</li>
<li>Confidential Counselling Services</li>
<li>24/7 support specialising in health and medical</li>
<li>Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.</li>
</ul>
G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Please contact our recruitment team at <a href="mailto:careersatg4s@uk.g4s.com" rel="nofollow noopener" target="_blank">careersatg4s@uk.g4s.com</a> to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.
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FACILITIES ADMINISTRATOR

FACILITIES ADMINISTRATOR

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