FINANCE AND ACCOUNTING SPECIALIST

Location: Bydgoszcz, Poland

Security Clearance Valid NATO Secret

Reference No SA RFP JFTC 13-24 / Bydgoszcz

General Description The growth of budgets, transaction volumes and overall intensity of corresponding efforts in BUDFIN Office, trigger the requirement to re-model selected processes within the BUDFIN Office in pursue for efficiency while adjusting to the increased workload and intensity. Accordingly, the Contractor will reinforce the Fiscal and Accounting functions at JFTC and execute tasks centered on Accounts Receivables, VAT and excise duty reimbursement process (execution of privileges granted by the Host Nation) and processing travel claims

Skills, Knowledge, Experience Required

• Education requirements: University degree in finance, accounting, banking, economics, finance or a related discipline ;
• Minimum two years relevant experience in accounting, economics, finance or banking ;
• At least 6 months experience in performing operations using a comprehensive automated financial/accounting systems ;
• Documented understanding of accounting standards and comprehensive automated financial systems;
• Competency in the use of Microsoft Excel functions.

Duties/role:

• Prepares and issues Collection Vouchers/Account Receivables invoices (using accounting system FinS ) for recovery of all reimbursable expenses, including those incurred against reimbursable and delegated budgets as well as taxes paid for which JFTC is entitled to claim reimbursement ;
• Prepares appropriate cost split reports in support of the above Accounts Receivable invoices issued, and sends those to respective customers ;
• Monitors the payment status of outstanding Accounts Receivables invoices and ensures that payments are received in a timely manner, and that overdue items are investigated and resolved ;
• Administers the Accounts Receivables process and closely cooperates with Budget Manager to ensure the funds delegated by other HQ/Agencies for reimbursable events are correctly accounted for.
• Prepares the documentation (including formal reimbursement claim and associated invoices) related to the financial privileges granted by the Host Nation (VAT and excise duty reimbursement) with regards to official JFTC business and Morale and Welfare Programme to ensure completeness of the claims.
• Receives all Expense Reports from JFTC travellers conducting duty travels in support of JFTC activities.
• Reviews, pre-approves, enters and processes the resulting Travel Claims of JFTC staff in the accounting system FinS , based on travelers’ Expense Reports, to include all calculations (i.e. NIC and LWR subsistence allowance). Monitors status and ensures the payments are executed timely.
• Answers JFTC staff inquiries concerning the calculations and status of Travel Claims, travel policies and payments.
• Assists the Fiscal Officer in fiscal year and end of month closing processes as well as in filling out supporting financial documentation.

Additional information: If you are interested, for further information, please contact the point of contact for this offer. VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS, kapitał zakładowy wynosi: 73.852,80 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com , [email protected]