Sales Secretary

SALES SECRETARY

Company: D&J Auto Limited Philippines Corporation
Department: Sales
Position: Sales Secretary
Reports To: Sales Manager / GSM

JOB SUMMARY

The Sales Secretary provides administrative and clerical support to the Sales Team to ensure that sales transactions, documents, records, and daily activities are properly organized and processed.

KEY RESPONSIBILITIES

• Monitor and maintain sales inventory, including unit availability, reservations, releases, and incoming units.
• Prepare and update daily sales inventory reports for management.
• Coordinate closely with the Sales Managing Director and General Managers regarding unit inventory, sales status, reservations, releases, and other sales-related concerns.
• Ensure timely communication and proper endorsement of important sales updates, concerns, and pending requirements.
• Assist the Sales Team in monitoring unit allocation and availability.
• Maintain accurate records of sold, reserved, released, and available units.
• Coordinate with Sales, Accounting, Cashier, Insurance, and other departments to ensure smooth processing of transactions.
• Prepare reports and documents requested by the Sales Managing Director and General Managers.
• Follow up pending documents and action items with concerned Sales Executives and departments.
• Handle confidential sales and management information with professionalism and discretion.
• Perform other sales administrative duties as may be assigned by management.

QUALIFICATIONS

• At least Senior High School graduate; college graduate is preferred.
• With experience as a Sales Secretary, Sales Admin, Secretary, or similar administrative role is an advantage.
• Automotive/dealership experience is preferred.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good organizational and time-management skills.
• Detail-oriented and able to handle multiple tasks.
• Good communication and coordination skills.
• Can work under pressure and meet deadlines.
• Willing to work on-site.

KEY SKILLS

Administrative Support Documentation Data Entry Sales Coordination Microsoft Excel Customer Service Filing & Records Management Communication Time Management

EMPLOYMENT TYPE

Full-Time | On-Site

D&J Auto Limited Philippines Corporation is looking for a reliable, organized, and detail-oriented Sales Secretary who can help keep the sales team organized and transactions moving smoothly.

Pay: From Php18,070.00 per month

Work Location: In person