Senior Fleet Management Assistant

Deadline for Applications

August 24, 2026

Hardship Level

C

Family Type

Family

Residential location (if applicable)

Grade

GS5

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2026-10-01

Standard Job Description

Senior Fleet Management Assistant

Organizational Setting and Work Relationships

The Senior Fleet Management Assistant supports fleet management activities within the Area of Responsibility (AoR) ensuring compliance with UNHCR rules and procedures, cost-effectiveness, efficiency and professionalism in the management of the fleet. The incumbent maintains regular contact on a working level with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the AoR to facilitate the operation. The incumbent normally reports to a (Senior) Fleet Management Officer or (Senior) Fleet Management Associate.

The position can be located at UNHCR HQ, Regional Bureau, Country/Multi-Country/Field Offices.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Respond to requests for information and advice, coordinate responses from a range of entities to provide a clear, consistent and timely response to the counterparts.
• Collect information from concerned parties to ensure relevant and appropriate data is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.
• Provide fleet management reports, customised reports, and gather information on all fleet assets and provide in-depth reports periodically and when requested.
• Monitor the quality and accuracy of fleet related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making.
• Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s)
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

Engineering;                                    Logistics;                                           Supply chain;

Business Administration;                  Commerce;                                       Economics;

HCR Supply Chain Learning Program;

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.

Desirable

Knowledge of CERP Supply Chain, Fleet Wave, other vehicle management software is considered an asset.

Functional Skills

SC-Supply Planning;

SC-Fleet Management;

DV-Vehicle Management;

CO-Cross-cultural communication;

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Not applicable

Cross-Functional Competencies

Technological Awareness

Planning and Organizing

Stakeholder Management

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Candidate with expertise in fleet management

Required languages (expected Overall ability is at least B2 level):

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

CO-Cross-cultural communication, DV-Vehicle Management, SC-Fleet Management, SC-Supply Planning

Education

Certifications

Business Administration - Other, Commerce - Other, Economics - Other, Engineering - Other, HCR Supply Chain Learning Program - UNHCR, Logistics - Other, Supply Chain - Other

Work Experience

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Functional clearance

This position doesn't require a functional clearance