Associate Fund Administrator

Key Responsibilities

• Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
• Assist in setting up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV's;
• Assist on closings for closed-end funds / admittance of investors and undertaking customer due diligence;
• Assist in preparing capital calls / drawdown notices and having same approved by the Board / GP;
• Maintain drawdown trackers and update share registers;
• Assist in preparing written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.);
• Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising);
• Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking;
• Circulate quarterly management accounts / capital account statements to investors;
• Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
• Provide a high standard of customer service for existing and potential clients on a sub portfolio;
• Provide assistance in ensuring all transactions pertaining to the management of the clients' affairs are executed timely and efficiently;
• Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients' activities;
• Communicate effectively with all levels of management, other departments, business areas and clients;
• Maintain accurate data for all client enquiries and regularly update personal workload;
• Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
• Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
• Document filing, update client information on relevant internal systems;
• Compile, draft and distribute minutes of meetings;
• Daily and effective input on timesheet or any time management system;
• Attend client meetings with Manager as and when required;
• Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline;
• Ensure compliance with internal systems, procedures and processes;
• Has the ability to work on a specialist funds software (E-Front) as and when required;
• Assist in the preparation of NAV;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

Requirements

• Degree in Accounting/Finance or related field or either ACCA/ICSA qualified or partly completed;
• 2 years of working experience in a similar position in a Management Company;
• Hands-on experience on Closed End Funds would be an advantage;
• Exposure to legal & regulatory framework, finance principles and reporting would be an advantage;
• Proficient in Ms. Excel, Word, PowerPoint & Outlook;
• Good analytical and problem solving skills;
• Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, reports, instructions) with good grammar, spelling & proofreading skills;
• Strong organizational and multi-tasking skills;
• Ability to work in a fast moving, demanding, high-pressure environment;
• Highly accurate and attentive to details;
• Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
• Ability to maintain high level of confidentiality.