HR Executive

The HR Officer is responsible for supporting the full spectrum of human resource functions including recruitment, payroll, work pass administration, employee relations, and compliance with Singapore’s employment laws and regulations. The role ensures efficient HR operations and a positive employee experience.

KEY RESPONSIBILITIES

1. Recruitment and Onboarding

Coordinate end-to-end recruitment processes including job postings, screening resumes, scheduling interviews, and conducting reference checks

Prepare employment contracts and letters of offer

Facilitate new hire orientation and onboarding programs

2. Work Pass Administration

Handle all work pass applications, renewals, and cancellations via MOM's WPOL and EPOL systems

Ensure timely submission and compliance with MOM requirements for Foreign Worker Levy and quota checks

Maintain accurate records of all work pass-related documents

3. Payroll and Benefits Administration

Process monthly payroll, CPF contributions, and tax clearance (IR21) for foreign employees

Administer employee benefits such as leave, medical claims, and insurance

Ensure accurate and timely submission of government-paid leave claims (e.g., NS Pay, Maternity Leave, Childcare Leave)

4. Employee Records and HRIS Management

Maintain and update employee personnel files and HR databases

Ensure all employee data is accurate and confidential

Generate HR reports as required by management

5. Employee Relations and Compliance

Address employee queries on HR policies, benefits, and procedures

Assist in handling disciplinary matters and grievance procedures

Ensure compliance with the Employment Act, MOM regulations, and company policies

6. General HR Administration

Prepare HR-related correspondence and letters (e.g., confirmation, promotion, warning letters)

Manage staff movement such as resignations, transfers, and exit interviews

Support HR projects and initiatives as assigned

REQUIREMENTS

Diploma or Degree

Experienced candidates are preferred, but fresh graduates or individuals new to HR are also welcome to apply — comprehensive training will be provided

Familiarity with MOM portals (WPOL, EPOL, FWL) is an advantage

Good knowledge of Singapore Employment Act and HR practices is a plus

Proficient in Microsoft Office (Excel, Word, Outlook)

Strong communication and interpersonal skills

Detail-oriented, organized, and able to handle sensitive information confidentially

WE OFFER

Comprehensive training and mentorship for candidates new to HR

Career development opportunities

Dynamic and supportive work environment