Business Analyst

We are seeking an experienced Business Analyst to support a large-scale enterprise migration from Box to SharePoint.

This is a business-critical programme impacting more than 40,000 users across a global organisation. The Business Analyst will work closely with the Project Manager, Technical Migration Lead, business stakeholders, IT teams and governance functions to understand current-state usage, gather and document requirements, support migration planning and ensure that business needs are accurately reflected throughout the migration.

The role will have a strong focus on requirements gathering, process analysis, data and document governance, permissions, access controls, migration mapping and business readiness.

This is a fully remote role and requires an experienced Business Analyst with proven SharePoint migration experience and a strong background in complex enterprise technology or document migration programmes.

Key Responsibilities

• Gather, analyse and document business and functional requirements for the Box to SharePoint migration.
• Work with business stakeholders to understand how Box is currently being used across different teams and functions.
• Document current-state and future-state processes relating to document storage, collaboration, permissions and information management.
• Identify business requirements around folder structures, metadata, permissions, access controls, ownership and document lifecycle.
• Support the assessment and mapping of existing Box content into the future SharePoint structure.
• Work closely with the Technical Migration Lead to translate business requirements into clear technical migration requirements.
• Support data discovery, cleansing, archive and deletion activities ahead of migration.
• Identify duplicate, obsolete or redundant content and support business decisions around retention and migration.
• Capture and manage business rules relating to document ownership, retention, access and governance.
• Facilitate workshops and requirements-gathering sessions with business and technical stakeholders.
• Identify gaps, risks, dependencies and potential impacts arising from the migration.
• Support the definition of migration waves and business readiness requirements.
• Develop user stories, process flows, requirements documentation and acceptance criteria where appropriate.
• Maintain clear requirements traceability throughout the project lifecycle.
• Support testing, UAT and business validation of migrated content.
• Assist business users in validating permissions, document structures, metadata and access following migration.
• Support issue investigation and root cause analysis during migration testing and deployment.
• Work with project and change teams to identify business impacts and support stakeholder communications.
• Ensure key business decisions, requirements and approvals are clearly documented and auditable.
• Support project governance and reporting by providing clear updates on requirements, risks, issues and outstanding decisions.

Required Skills & Experience

Must Have

• Proven Business Analysis experience on SharePoint migration programmes.
• Strong experience supporting enterprise document or content migrations into SharePoint.
• Strong understanding of SharePoint structures, permissions, access controls, metadata and document management.
• Experience gathering and documenting requirements specifically within migration programmes.
• Experience supporting migration mapping between source and target environments.
• Experience analysing document structures, folders, metadata, permissions and ownership models.
• Strong requirements gathering, analysis and documentation skills.
• Experience working with both business and technical stakeholders.
• Experience documenting current-state and future-state processes.
• Strong workshop facilitation and stakeholder engagement skills.
• Ability to translate business requirements into clear functional and technical requirements.
• Experience supporting testing, UAT and business acceptance activities within migration programmes.
• Strong attention to detail and ability to manage large volumes of requirements and stakeholder input.
• Strong written and verbal communication skills.
• Ability to work independently within a fully remote delivery environment.

Highly Desirable

• Previous Box to SharePoint migration experience.
• Experience with Microsoft 365 or enterprise content management platforms.
• Experience supporting large-scale migrations involving significant data volumes and user populations.
• Understanding of ShareGate or similar migration tooling.
• Experience with information governance, records management or document retention policies.
• Experience working within a regulated environment.
• Understanding of validated systems, change control, compliance and audit requirements.
• Experience supporting migration projects within Life Sciences, Pharmaceutical, Financial Services or another highly controlled industry.
• Experience working with globally distributed stakeholder groups.
• Familiarity with Agile and Waterfall delivery methodologies.

Key Attributes

• Highly analytical and detail-oriented.
• Strong understanding of SharePoint migration concepts and challenges.
• Strong ability to understand complex business processes and translate them into clear requirements.
• Comfortable working across technical and non-technical stakeholder groups.
• Strong facilitation and stakeholder management skills.
• Able to challenge requirements and identify gaps or inconsistencies.
• Structured and methodical approach to documentation.
• Strong problem-solving skills.
• Comfortable working with large volumes of data, content and business requirements.
• Pragmatic and delivery-focused.
• Able to work effectively in an evolving and fast-paced programme environment.

Why Apply?

• Support a major enterprise migration impacting more than 40,000 users globally.
• Work closely with an experienced Project Manager and Technical Migration Lead.
• Gain exposure to enterprise-scale Microsoft 365 and SharePoint transformation.
• Work within a complex global organisation on a business-critical programme.
• Fully remote working model.
• Competitive daily rates.