Office Manager

Gerente de Escritório – Construção e Coordenação de Projetos Visão Geral da Posição

A DF Pools busca um Gerente de Escritório altamente organizado, proativo e detalhista Office Manager para supervisionar as operações diárias do nosso escritório e coordenar múltiplos projetos residenciais de construção do início ao fim.

Essa posição desempenha um papel fundamental para manter os projetos em andamento, gerenciando permissões, agendamento, comunicação com clientes, coordenação de subcontratados, faturamento e operações administrativas. O candidato ideal prospera em um ambiente acelerado, está confortável em lidar com múltiplas prioridades simultaneamente e gosta de resolver problemas enquanto oferece um atendimento ao cliente excepcional.

Key Responsibilities

• Manage the day-to-day operations of the office.
• Coordinate residential pool construction projects through all phases.
• Schedule crews, subcontractors, inspections, and material deliveries.
• Communicate with homeowners, vendors, engineers, architects, inspectors, and HOAs.
• Process permits, inspections, and municipal applications.
• Prepare and submit documents to city portals and HOA management companies.
• Maintain project schedules and provide clients with regular progress updates.
• Organize project documentation and maintain accurate digital records.
• Answer incoming phone calls and emails professionally.
• Manage calendars, appointments, and internal scheduling.
• Assist with purchasing materials and coordinating deliveries.
• Support management with administrative tasks and reporting.
• Maintain office organization, filing systems, and workflow efficiency.
• Resolve scheduling conflicts and communicate solutions proactively.

Qualifications

• Minimum 2 years of Office Management, Project Coordination, Construction Administration, or Administrative Management experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Professional customer service skills.
• Ability to prioritize multiple projects simultaneously.
• Strong attention to detail.
• Ability to work independently and make sound decisions.
• Comfortable working in a fast-paced environment with changing priorities.

Preferred Experience

Experience with any of the following is highly preferred:

• Construction or pool industry
• Microsoft Office (Excel, Word, Outlook)
• Google Workspace
• Scheduling subcontractors
• Customer relationship management (CRM) software

Skills

• Project coordination
• Office management
• Calendar management
• Client communication
• Scheduling
• Problem-solving
• Time management
• Data entry
• Document management
• Professional phone etiquette
• Team collaboration
• Attention to detail

SALARY CAN BE DISCUSSED ON INTERVIEW

Pay: $0.01 per hour

Work Location: In person