Purchasing Assistant

About the role

This role involves preparing and issuing Purchase Orders using the AutoCount ERP System, entering and maintaining accurate purchasing records and transactions, and preparing quotation comparison sheets for review. You will verify and match Purchase Orders, Goods Received Notes, Delivery Orders, and Supplier Invoices before submitting documents to the Finance Department for payment processing. You will coordinate with the Warehouse Department to ensure Goods Received Notes are processed accurately and promptly, assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation, and maintain proper filing and documentation of procurement records in accordance with company procedures.

Key responsibilities

• Prepare and issue Purchase Orders (PO) using the AutoCount ERP System
• Enter and maintain accurate purchasing records and transactions in AutoCount
• Prepare quotation comparison sheets for review by the Purchasing Officer
• Verify and match Purchase Orders (PO), Goods Received Notes (GRN), Delivery Orders (DO), and Supplier Invoices before submitting documents to the Finance Department for payment processing
• Coordinate with the Warehouse Department to ensure Goods Received Notes (GRN) are processed accurately and promptly
• Assist in resolving discrepancies relating to deliveries, quantities, pricing, or documentation
• Maintain proper filing and documentation of procurement records in accordance with company procedures

About you

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field
• 1–2 years of purchasing or administrative experience is preferred
• Fresh graduates are encouraged to apply
• Basic knowledge of AutoCount or other Kingdee systems is an advantage
• Good communication and coordination skills
• Good organizational and time management skills