CRM & Admin Virtual Assistant

Job Summary:
We plan to hire a skilled ZOHO Specialist (Executive Assistant) to support the operations of a growing building advocacy and client support business. The main focus is implementing, configuring, and building workflows inside the Zoho ecosystem, along with executive-level administrative support. We're picturing someone who combines deep Zoho platform expertise with strong organizational skills and a proactive, solutions-driven mindset.

Key Responsibilities:

• Implement, configure, and maintain the Zoho CRM platform, including building workflows, automations, and custom modules
• Design and refine business processes in the Zoho ecosystem to support operational efficiency
• Manage the executive's calendar, email inbox, and scheduling across multiple time zones
• Maintain and update client databases and records in Zoho CRM
• Coordinate internal communications and keep information flowing smoothly among team members
• Assist with lead tracking, client follow-ups, and pipeline management in the CRM
• Handle day-to-day administrative tasks assigned by the business owner
• Contribute to creating and documenting standard operating procedures within Zoho
• Take inbound and outbound client communications when needed

Mandatory Skills:

• Demonstrated hands-on experience with the Zoho ecosystem, particularly Zoho CRM, Zoho Projects, and workflow automation
• Ability to build, configure, and customize Zoho modules, workflows, blueprints, and integrations
• Strong organizational and calendar management skills
• Experience with database management and CRM data hygiene
• Diligent, accurate, and self-reliant with minimal supervision
• Strong written and verbal communication skills
• Comfortable working across multiple time zones

Preferred Skills:

• Experience supporting executives or business owners in a virtual role
• Familiarity with Zoho One or multiple Zoho apps beyond CRM (e.g., Zoho Desk, Zoho Analytics, Zoho Books)
• Background in construction, real estate, or property-related industries
• Experience handling client-facing calls (inbound and outbound)
• Ability to handle multiple projects side by side
• Experience setting up Zoho for new business units or franchise operations

Why Join Us:
This is a unique opportunity to take on a foundational role in a growing company that is expanding internationally. You'll shape systems and processes from the ground up, with a clear path to greater responsibility and full-time hours as the business scales. If you love building efficient systems and enjoy working directly with a business owner, this role is an excellent fit.