Temporary Pre-College Academic Program Assistant

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Job Summary: The Academic Program Assistant provides administrative, academic, and operational support to the Pre-College Office and its programs.

This position assists with the coordination and implementation of academic, student development, college preparation, career exploration, recruitment, and outreach activities.

The Academic Program Assistant serves as a key point of contact for students, parents, school personnel, and program staff and assists in ensuring the effective delivery of Pre-college programs and services.

Duties include:

1. Supports student recruitment, enrollment, orientation, and outreach activities at assigned schools and community locations.

2. Assists with the coordination, scheduling, and implementation of new and ongoing academic and student programs or services.

3. Establishes and maintains effective communication with students, parents, school administrators, counselors, teachers, and other designated school contacts.

4. Provides administrative and operational and assists with planning and coordinating workshops, presentations, orientations, college preparation activities, career exploration programs, and other student services.

5. Assists with course scheduling, room reservations, transportation coordination, programming, recruitment materials, and other logistical needs.

6. Collects and maintains accurate student records, program files, attendance records, recruitment information, and other required documentation.

7. Assists with preparing program reports, spreadsheets, presentations, and other documentation required for internal, institutional, state, federal, or grant reporting.

8. Monitors the status of assigned projects and activities and communicates updates, concerns, and needs to program leadership.

9. Performs other related duties as assigned in support of the goals and objectives of the Pre-College Office.

Minimum Qualifications

High school diploma or GED and five (5) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Bachelor's degree and two (2) years of appropriate experience,

Ability to work occasional evenings and weekends for recruitment events and program activities

Desired Qualifications

Experience working in a college access, TRIO, GEAR UP, Upward Bound, Talent Search, or other pre-college program -

Experience working directly with K-12 schools, school districts, counselors, administrators, and community-based organizations.

Job Category

Temporary

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.

Upon completing an assignment, employees may apply for a position on FIU Careers.

Work Schedule

Monday ' Friday 8:30am ' 4:30pm

October 26, 2026 ' August 31, 2027

30 hours

Advertised Salary

$20.00 - $23.00 per hour

Pre-Employment Requirements

Criminal Background Check

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

• This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

• This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.