Associate - IFS - Secretary and Admin

PwC Indonesia is an inclusive and equal-opportunity employer that does not discriminate based on physical disabilities, gender, race, religion, or age. Your application will be treated fairly and assessed solely based on job requirements and competencies.

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

• Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings, establish manageable timeframes, and coordinate follow up actions.
• Business correspondence - internal (within the firm) and with external clients.
• Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team ensure clear and concise messages are taken.
• Coordinate team events and meeting i.e schedule all group meetings and assist with organizing team when necessary.
• Other secretarial support for team in relation to client engagement, i.e prepare proposal, presentation, engagement letter, etc.
• Handle incoming and outgoing phone calls.
• Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.
• Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
• Other secretarial / Administration duties defined by superiors.
• Minimum Diploma degree from secretarial or office administration academy with minimum GPA of 2.8 (out of 4.0)
• Fresh graduates or those who have one year of experience in a secretarial/administration position and preferably experienced in assisting expatriates or working for a multinational company
• Familiar with secretarial tasks
• Good computer skills (MS Office 2007 of Word, Excel & Power Point).
• Able to handle multiple tasks at one time with tight deadlines
• Good interpersonal and verbal communication skills
• Good English, both spoken and written
• Ability to work in teams or independently with minimal supervision
• Proactive personality with strong customer service-orientation