Event Supervisor

The Event Supervisor is responsible for executing client-approved events and campaigns. This role ensures all logistical, production, and supplier coordination is properly managed from planning to post-event wrap-up. It requires close collaboration with internal teams, external vendors, and the Account Manager.

• Project Execution & Timeline Management
• Lead day-to-day execution of events and campaigns
• Supervise event setup, rehearsals, and live execution and ensure quality control and problemsolve issues on-site
• Execute client-approved events and campaigns based on timelines and deliverables set by the Account Manager.
• Maintain detailed task trackers and ensure internal deadlines are met across departments (design, production, logistics, etc.)
• Supplier Sourcing & Coordination
• Identify, evaluate, and coordinate with suppliers, venues, production teams, and third-party vendors.
• Secure and review quotations, negotiate rates, and manage supplier contracts with support from Account Managers.
• Ensure supplier deliverables meet expected standards
• Budget Support & Cost Monitoring
• Assist Account Manager in preparing event budgets and cost breakdowns.
• Track supplier payments, monitor actual spending, and ensure alignment with approved budgets.
• Maintain clear documentation (timelines, supplier lists, team assignments)
• On-Site Supervision & Quality Control
• Lead the on-site execution team during ingress, event day, and egress.
• Ensure event setup matches approved plans, branding is correctly applied, and technical elements are in place.
• Troubleshoot any operational issues in real time and escalate concerns when needed.
• Team Direction & Coordination
• Brief support staff and freelancers on their roles and responsibilities before and during events.
• Monitor task execution and make sure manpower is allocated effectively throughout the project.
• Logistics & Operations
• Prepare logistics checklists, production schedules, and delivery timelines.
• Coordinate transport, storage, and equipment needs before and after the event.
• Post-Event Wrap-Up
• Assist in preparing documentation such as post-event reports, expense summaries, and evaluation feedback.
• Coordinate return of borrowed/rented materials and ensure proper liquidation of receipts and expenses.