Project Administrator

Australian Naval Infrastructure Pty Ltd (ANI) is the owner, developer and manager of the Osborne Naval Shipyards, supporting the Commonwealth’s Naval Shipbuilding Plan. ANI is responsible designing, constructing and managing the shipyard infrastructure, including the new Nuclear-Powered Submarine Construction Yard to support the AUKUS program, and operating and maintaining common use facilities.

ANI plays a pivotal role in delivering Australia’s naval shipbuilding capability, contributing to one of the nation’s most significant and complex infrastructure programs. Based in Adelaide, our work underpins the future of naval shipbuilding through world-class infrastructure at Osborne.

ANI has an opportunity for an organised and proactive Project Administrator to join its Delivery team in Adelaide. Working closely with Project Directors and Project Managers, you will provide coordination and administrative support across multiple projects, contributing to effective governance, reporting, document control and project delivery processes.

Your key responsibilities will include:

• Provide project coordination and administrative support across multiple projects, including scheduling, documentation, reporting and stakeholder engagement.
• Coordinate project governance and reporting activities, including project registers, status reporting, risk management and executive briefing materials.
• Support design reviews, technical submissions and document control processes to facilitate effective project delivery.
• Assist with project delivery activities, including stakeholder approvals, land access requirements, utility interfaces and third-party coordination.
• Liaise with internal and external stakeholders to support project outcomes, information flow and issue resolution.
• Support the continuous improvement of project governance, safety, document control and project management processes.
• Coordinate onboarding activities for project team members and maintain project collaboration platforms, including SharePoint and Teams.

About You:

You will be a highly organised and collaborative individual with strong administrative, communication and relationship management skills. You will be comfortable supporting multiple projects, managing competing priorities and working to deadlines. With a proactive and customer-focused approach, you will demonstrate sound judgement, attention to detail and a genuine interest in developing your career in project management.

You will also have:

• Australian citizenship and the ability to obtain and maintain the security clearances required for a Defence-related facility.
• Relevant qualifications in project administration, project management or a related discipline.
• Strong organisational, administrative and problem-solving skills, with the ability to prioritise competing workloads and meet deadlines.
• Well-developed interpersonal, written and verbal communication skills, including experience preparing reports, correspondence, meeting minutes and other project documentation.
• Experience working within a multidisciplinary project team, preferably in an industrial, infrastructure or government environment, with the ability to build effective stakeholder relationships.
• Proficiency in Microsoft Office applications, including PowerPoint, Word and Excel.
• An understanding of project lifecycles, governance, scheduling, risk and issue management, with an interest in developing a career in project management.

Eligibility:

Applicants must be able to either hold or be able to gain and maintain an appropriate national security clearance. Applicants will be required to consent to background checks.

Application Information:

To apply, click the ‘Apply’ button and follow the prompts, include a cover letter & current resume.

**Applications close:**5pm, 21st October 2026