Executive Assistant (Admin & PA)

We are looking for a meticulous and dependable Executive Assistant (Admin & PA) to support our 3 Directors and company operations. This is a key role that combines personal assistant duties with administrative, HR, and coordination responsibilities. If you’re proactive, well-organised, and able to handle sensitive matters with professionalism, we’d love to meet you.

Key Responsibilities:

• ⁠ ⁠Provide full secretarial support to the 3 Directors, including calendar management and document preparation
• ⁠ ⁠⁠Support day-to-day administrative needs across all departments
• ⁠ ⁠⁠Manage and coordinate maintenance of company assets
• ⁠ ⁠⁠Prioritise and handle all correspondence: emails, letters, memos, and notices
• ⁠ ⁠⁠Handle confidential information and ensure secure document management
• ⁠ ⁠⁠Prepare slides and materials for monthly and quarterly company meetings
• ⁠ ⁠⁠Liaise with vendors and arrange presentations during internal meetings
• ⁠ ⁠⁠Manage information flow and communications promptly and accurately
• ⁠ ⁠⁠Maintain well-organised filing systems (digital and physical)
• ⁠ ⁠⁠Make travel and accommodation arrangements per company policy
• ⁠ ⁠⁠Assist with HR-related tasks:
  -Work pass applications and renewals
  -⁠Keep management updated on MOM regulations and changes
• ⁠ ⁠⁠Handle customer feedback and assist in complaint resolution
• ⁠ ⁠⁠Plan and coordinate company events, team gatherings, and annual functions
• ⁠ ⁠⁠Provide general support and take on ad-hoc assignments as required

Requirements:

• ⁠ ⁠Minimum 2–3 years of relevant experience, including HR-related exposure
• ⁠ ⁠⁠Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Docs, Sheets, Slides, Calendar, Drive)
• ⁠ ⁠⁠Strong organisational, planning, and follow-up skills
• ⁠ ⁠⁠Meticulous, detail-oriented, and proactive
• ⁠ ⁠⁠Ability to multi-task, prioritise effectively, and meet deadlines
• ⁠ ⁠⁠Responsible, dependable, and able to work independently
• ⁠ ⁠⁠Professional and pleasant disposition; strong interpersonal skills
• ⁠ ⁠⁠Customer-service oriented when engaging with clients, vendors, and subcontractors
• ⁠ ⁠⁠Excellent written and verbal communication skills
• ⁠ ⁠⁠A team player who thrives in a supportive and fast-paced environment
• ⁠ ⁠⁠Experience in handling statutory renewals (e.g. CaseTrust, ISO, BCA, HDB) is a plus