行政专员Administrative Executive

岗位职责：

1. 办公室日常行政：前台接待、办公环境与秩序维护、物业及办公用品管理
2. 文书与档案：文件起草、翻译与归档，会议记录与资料整理，公司证照年审及档案台账维护
3. 会务与差旅：会议室协调与安排、会议 / 活动组织、员工差旅预订及费用报销跟进
4. 供应商与资产：办公供应商对接、采购与对账，固定资产及库存的盘点与登记
5. 人事与财务协助：员工入职 / 离职行政手续、考勤汇总、报销单据初审与数据录入
6. 跨部门支持：协助各团队落实制度流程，完成上级交办的其他行政工作

任职要求：

1. 中英文书写及口语流利（粤语优先）
2. 熟练使用 Microsoft Office（Word/Excel/PowerPoint/Outlook）及常见办公协作工具
3. 细心有条理，具备良好的时间管理与多任务处理能力
4. 主动性强、责任心强，具备良好的沟通与协调能力
5. 做事严谨、对数字敏感，具备较强的保密意识

About the Role:

1. Office administration: reception, office environment and order maintenance, property and stationery management
2. Documentation: drafting, translation and filing; meeting minutes and record-keeping; maintenance of licences and document registry
3. Meeting & travel: meeting room coordination, event organisation, travel booking and expense follow-up
4. Vendor & Assets: vendor liaison, procurement and reconciliation, fixed assets and inventory control
5. HR & finance support: onboarding and offboarding paperwork, attendance summary, expense review and data entry
6. Cross-team support: Assist teams in implementing policies and processes; other ad-hoc duties as assigned

Requirements:

1. Fluent in written and spoken English and Chinese (Cantonese is a plus)
2. Proficient in Microsoft Office (Word/Excel/PowerPoint/Outlook) and common collaboration tools
3. Well-organised and detail-oriented, with strong time-management and multi-tasking skills
4. Proactive and reliable, with strong communication and coordination skills
5. Numerate, meticulous and discreet, with a strong sense of confidentiality