總裁秘書

工作內容

你的工作職責：

全面協助總裁處理日常行政及行程事務，包括行程、會議預約、行程規劃與協調

負責總裁出差相關安排（機票、飯店、簽證、交通、行程確認等），並在出差期間提供必要的行政支援

接待來訪重要賓客，處理電話及電子郵件查詢，維護良好對外形象

協助準備會議資料、會議記錄，跟進會議決議事項

處理文件整理、檔案管理、資料列印、辦公用品採購等行政支援工作

協助籌備公司各類活動、會議及商務宴請

處理總裁交辦的其他臨時性及保密性行政事務

與內部各部門及外部機構保持良好溝通協調

我們希望你具備：

持有香港身份（包括IANG、優才、高才通等簽證持有人），並具備內地背景（曾在內地生活、工作或求學均可）

英語聽說讀寫流利，能以英語進行商務溝通及文件處理；國語溝通無障礙

願意接受不定期出差（包括國內及海外），並能適應彈性工時

具備良好的保密意識、抗壓能力及細緻的工作態度

熟練使用 Office 辦公室軟體，具備基礎行政及行程管理經驗者優先

即時到崗者優先考慮

Your Job Duties:

Assist the CEO in handling daily administrative and travel matters, including itinerary planning, meeting scheduling, and coordination.

Responsible for arranging the CEO's business trips (airfare, hotels, visas, transportation, itinerary confirmation, etc.) and providing necessary administrative support during business trips.

Receive important visiting guests, handle telephone and email inquiries, and maintain a positive public image.

Assist in preparing meeting materials and minutes, and follow up on meeting resolutions.

Handle administrative support work such as document organization, file management, document printing, and office supply procurement.

Assist in preparing various company events, meetings, and business activities. Responsibilities include: entertaining guests and handling other ad-hoc and confidential administrative tasks assigned by the CEO.

Maintaining effective communication and coordination with internal departments and external organizations.

We hope you possess the following qualities:

Hong Kong residency (including IANG, Quality Migrant Admission Scheme, and Advanced Talent Admission Scheme visa holders) and a mainland background (having lived, worked, or studied in mainland China is acceptable).

Fluent in spoken, written, and written English, capable of business communication and document processing in English; fluent in Mandarin.

Willing to accept occasional business trips (domestic and overseas) and adaptable to flexible working hours.

Strong sense of confidentiality, ability to work under pressure, and meticulous work attitude.

Proficient in Microsoft Office software; those with basic administrative and travel management experience are preferred.

Immediate availability is preferred.