專案助理 (Project Executive)

工作內容 / 職責：

• 進度跟進：協助管理專案時間表，主動跟進各項任務進度，確保專案按時交付
• 報價與標書處理：協助編制報價單（Quotation）、收集供應商/分包商報價，並協助準備及填寫招標文件（Tender Documents）與相關資歷申報表格
• 跨部門協調：作為內部團隊與外部合作夥伴/客戶之間的溝通橋樑，定期跟進工作事項
• 會議與紀錄：安排專案會議、準備會議資料，並撰寫準確的會議紀錄（Meeting Minutes）及跟進 Action Items
• 文件與報告：協助整理專案相關文件、準備進度報告及維護專案檔案庫
• 日常支援：協助處理專案相關的行政工作及上司指派的臨時任務
• 職位要求：
• 持有副學士 / 高級文憑（Higher Diploma）或學士學位（Degree）
• 歡迎應屆畢業生，具 1 年或以上專案管理 / 行政支援經驗者優先考慮
• 具備製作報價單及處理基本招標/投標文件（Tender/RFP Documentation）經驗者優先
• 具備良好的組織能力、數字敏銳度、時間管理能力及邏輯思維，工作主動且極具細心
• 良好粵語及英語，懂基本普通話
• 熟練使用辦公軟體（Microsoft Office / Google Workspace），懂得使用專案管理工具（如 Asana, ClickUp, Trello, Notion 等）更佳

Key responsibilities

• Progress Tracking: Assist in managing project timelines, proactively track task progress, and ensure key deliverables are met on schedule.
• Quotations & Tender Documentation: Assist in preparing quotations, collecting vendor/subcontractor quotes, and helping to complete tender documents, RFPs, and supporting compliance paperwork.
• Coordination: Act as a bridge between internal teams and external partners/clients to ensure smooth communication and follow-ups.
• Meetings & Minutes: Schedule project meetings, prepare materials, record concise meeting minutes, and track action items.
• Documentation & Reporting: Assist in compiling project documentation, preparing status reports, and maintaining organized project files.
• Ad-hoc Support: Provide administrative support for project-related tasks and undertake other duties as assigned.
• Requirements:
• Associate Degree / Higher Diploma or Bachelor's Degree.
• Fresh graduates are welcome; 1+ year of experience in project coordination or administrative support is a plus.
• Prior experience in preparing quotations or assisting with tender/RFP documents is highly desirable.
• Strong organizational skills, numerical accuracy, time management, logical thinking, and high attention to detail.
• Good command of spoken and written English and Cantonese; basic Mandarin.
• Proficient in Microsoft Office / Google Workspace; experience with project management tools (e.g., Asana, ClickUp, Trello, Notion) is a plus.